JUDICIAL ASSISTANT - CIRCUIT COURT - 22001179

State of Florida • Jacksonville Beach, FL

25d

About The Position

The essential function of the position within the organization is to provide high level administrative and executive assistant support with various responsibilities to the Circuit Court Judge’s office. The position works independently under general supervision of the Circuit Judge.

Requirements

• High School diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field and three years of related experience.
• Three years’ responsible experience as a legal secretary or paralegal
• Excellent typing, spelling, and grammar skills
• Professional and diplomatic in dealing with attorneys and the public.
• Proficient in Word, Outlook, and Excel.
• Able to operate standard office equipment, including personal computers, word processing, electronic calendaring, and data entry applications for case management.

Nice To Haves

• A paralegal degree is desirable.

Responsibilities

• Prepares and maintains the judge’s court and professional calendar.
• Organize and prioritize numerous tasks and to complete them within stringent timelines.
• Proofread materials for contextual, grammatical, typographical and spelling errors.
• Communicate in person, by email and telephone observing strict confidentiality.
• Screens telephone calls and visitors to the judge’s office; provides information; resolves issues; directs caller/visitor to proper personnel or agency; or takes messages.
• Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails, and other documents observing strict confidentiality.
• Assist in preparing yearly financial disclosure forms; makes travel arrangements and processes travel reimbursement vouchers for conferences and meetings; tracks CLE/CJE credits for assigned judge.
• Performs routine administrative tasks such as reviewing, distributing, and responding to incoming mail; performing data entry; ordering office supplies; maintaining files/records; faxing; scanning; or photocopying

Benefits

• The Florida State Courts System offers a comprehensive selection of State of Florida employee benefits: membership in the Florida Retirement System, optional enrollment in a subsidized Health insurance plan, optional enrollment in Life, Dental, and Disability insurance plans, and paid $25,000 life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED