Jr. People Specialist

GK Software

1d • Onsite

About The Position

The Jr. People Specialist plays a key role in supporting the day-to-day operations of the People & Culture function, including recruiting, onboarding, employee records, benefits administration, and immigration support. This position helps deliver a seamless and positive employee experience by providing responsive, detail-oriented support to employees and the HR team. As part of the people-first culture, the Jr. People Specialist contributes to initiatives that foster engagement, inclusion, and a supportive workplace.

This is an on-site position located at the GK Software USA, Inc. office in Raleigh, NC, in North Hills.

Requirements

• Bachelor’s degree in Human Resources Management, Business Administration, or related discipline (or equivalent experience).
• 1-3 years of HR, administrative, or coordination experience preferred.
• Basic knowledge of employment laws and HR practices.
• Strong organizational skills and attention to detail.
• Ability to handle sensitive information with confidentiality.
• Works comfortably under pressure and meets tight deadlines.
• Proficiency with Microsoft Office (Microsoft Excel, Microsoft Outlook)
• Experience with HRMS/HRIS systems
• Fluent English (verbal/w ritten)

Nice To Haves

• aPHR, PHR, or SHRM-CP certification preferred

Responsibilities

• Coordinate recruiting efforts, including job postings, interview scheduling, and candidate communication.
• Assist with candidate screening processes, including reference checks.
• Coordinate onboarding and orientation for new hires in partnership with HR team members.
• Ensure completion and accuracy of onboarding paperwork, including Form I-9.
• Assist in updating onboarding materials to reflect global and local changes.
• Maintain accurate and up-to-date employee records in the Company's HRIS, Benefit System, and personnel files.
• Assist in ensuring compliance with company policies and applicable employment laws.
• Support internal and external audits by gathering, reviewing, and organizing HR documentation.
• Conduct periodic audits of employee files (e.g., I-9s, personnel records) to ensure completeness and accuracy.
• Prepare standard HR documents such as employment verifications, status change letters, internal change procedures, and reports.
• Assist with identifying process improvements and efficiencies within HR operations.
• Track visa status, expiration dates, and key milestones to ensure timely filings and compliance.
• Assist in gathering and organizing required documentation for visa petitions and audits.
• Maintain accurate immigration records and case tracking logs.
• Support preparation for audits and site visits related to immigration compliance.
• Assist in communicating immigration process updates and requirements to employees.
• Serve as a point of contact for employees’ questions regarding HR policies, procedures, and benefits.
• Support employee engagement initiatives, training sessions, and company events.
• Assist with performance management processes by tracking timelines and documentation.
• Assist with the administration of employee compensation and benefits programs.
• Participate in the coordination of open enrollment activities, benefit changes, and employee communications.
• Support audits of benefits enrollment and billing for accuracy.
• Assist with compensation-related administrative processes (e.g., data entry, tracking changes).
• Generate and maintain HR reports and metrics (e.g., headcount, turnover, time-to-fill)
• Support data integrity and accuracy within HR systems.
• Keep up to date with the latest HR trends and best practices.
• Maintain up-to-date knowledge of federal and state employment law and compliance requirements.
• Assist with benefits, billing reconciliation, and vendor coordination.
• Assist with payroll processing if needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees