Jr. Conference Planning Manager

Pyramid Global Hospitality

23d•$62,000 - $72,000

About The Position

The Junior Planning Manager supports the planning and execution of meetings, events, and group business within a hospitality setting. This role works closely with the existing planning team, operations teams, and clients to ensure seamless coordination, exceptional guest experiences, and successful event delivery. The ideal candidate is highly organized, detail-oriented, and passionate about hospitality and service excellence.

Requirements

Bachelor’s degree in Hospitality Management, Event Management, or related field preferred.
1–3 years of experience in hospitality, event planning, or conference services.
Strong organizational and time management skills with attention to detail.
Excellent communication and interpersonal skills.
Ability to multitask and perform effectively in a fast-paced environment.
Proficiency in Microsoft Office and event management systems (e.g., Delphi, Opera, or similar).
Flexible schedule, including evenings, weekends, and holidays as needed.

Responsibilities

Assist in the coordination and execution of in house- meetings, day conferences, and smaller group events from initial inquiry through post-event follow-up.
Support client communication and managing event details.
Collaborate with internal departments (banquets, culinary, front office, housekeeping, and AV) to ensure event requirements are met.
Maintain accurate event documentation including Banquet Event Orders (BEOs), Resumes & Rooming lists.
Participate in client site visits, pre-convention meetings, and event walkthroughs.
Monitor event timelines and ensure all deadlines and operational needs are met.
Provide on-site event support to ensure smooth execution and quick resolution of any issues.
Ensures the setup of all conference rooms, according to the banquet event order.
Assist with billing, invoicing, and post-event reconciliation with the help of the Sr Planner and Accounting Team.
Build strong client relationships to enhance satisfaction and encourage repeat business.
In addition, you will review BEO’s and work with the appropriate departments to assure quality and satisfaction.
Participates in weekly BEO & Resume Meetings as required.
Additional responsibilities will require you to maintain positive guest and employee relations and to increase Guest Satisfaction scores by ensuring prompt, courteous and proper service.
Completes additional tasks that may be assigned by senior management.