Job Site Clerk

The Haskell Company•Charlotte, NC

10d•Onsite

About The Position

In this role, you will greet all site visitors and assure they sign in on the visitors' log. You will answer phones and direct callers to the appropriate staff member and manage delivery tickets & other documentation needing to be sent to the main office. You will also oversee the timesheets for field employees under the supervision of the Superintendent, place orders for supplies as directed, maintain a clean office environment, take meeting minutes as required and distribute as directed, make copies for distribution, maintain office files and documentation, update logs, and accept deliveries.

Requirements

High school diploma preferred
Good organizational skills
Good verbal skills
Ability to use Computers & Microsoft Office programs, and Office Equipment
Ability to provide effective written and verbal instructions, as well as the ability to carry out detailed written or verbal instructions independently
Ability to accomplish the described duties through the use of appropriate computer and general office equipment
Ability to visually verify various report results
Ability to perform light physical work, may be required to lift up to 10 pounds of force occasionally, performing such activities as bending, stooping, kneeling, crouching, reaching, standing, walking, lifting, grasping, and other repetitive tasks
Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust

Responsibilities

Work directly for the Superintendent.
Coordinate and organize a system to complete daily tasks required
Be courteous and professional with employees, our clients, subcontractors, vendors, and the public
Organize the office files, contracts, and submittals similar to the system used in the corporate office
Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel, and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
Keep timesheets, weekly hours, and per diem for the field employees, email to Payroll weekly
Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment
Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, tract concrete usage with the concrete log, and email to the PM and AP on a monthly basis
Log daily subcontractor’s activities, weather, rainfall, deliveries, and meetings on the Superintendent’s Daily Report
Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent
Call vendors for quotes to do a cost comparison for materials or rental equipment
Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.

Benefits

Health, dental, and vision insurance plans
Company provided hospital indemnity, accident and critical care plans
Retirement savings plan (401k) with company discretionary matching contributions
Employee Stock Ownership Plan
Paid time off and nine company holidays
Professional development and training opportunities to enhance your skills and advance your career
Flexible work hours and remote work options
Employee assistance programs for physical and mental well-being
Opportunities for growth and advancement within the organization
AND many more!