Job File Coordinator - Construction Division

Servpro•Bear, DE

18h•$16 - $25

About The Position

Are you a master organizer who thrives on keeping projects on time, on budget, and clients happy ? SERVPRO of Bear/New Castle is looking for a Job File Coordinator to own project operations from start to finish! Join a dynamic, fast-paced team in the restoration and construction industry , where your impact will be seen on every project .

Requirements

Proven experience in project coordination, construction admin, or office management
Highly organized, detail-focused, and proactive
Strong communicator, both verbal and written
Comfortable multitasking and prioritizing in a fast-paced environment
Self-motivated and able to own your role and hold others accountable
High school diploma or equivalent required

Nice To Haves

Knowledge of construction terminology, permits, or restoration industry a plus

Responsibilities

Manage all project files, budgets, timelines, and financials (P&L, client & sub payments, expenses)
Serve as the primary liaison for clients, subcontractors, vendors, and third parties
Track third-party notes and updates, manage emails, and follow-ups
Support Project Managers to ensure projects are on time, on budget, and exceed client expectations
Review every file in detail before advancing stages to ensure accuracy and compliance
Answer incoming calls and route or handle issues to completion
Occasionally assist with fieldwork : job site visits, materials handling, estimates, photos, client check-ins
Meet or exceed internal team metrics: client contact times, scheduling, job close-out, financial requirements