IT Vendor & Contract Analyst

Ascent Global Logistics•Belleville, MI

3d•$85,000 - $100,000•Remote

About The Position

The IT Vendor & Contract Analyst supports the PMO and IT delivery teams by managing the end-to-end intake, coordination, and governance process for third-party vendor engagements. This role ensures vendor requests are appropriate, aligned to approved projects, and routed through the correct procurement, security, and contract review pathways. The analyst drafts and refines SOW documentation, manages contract workflows, and maintains portfolio visibility into vendor engagements, renewals, and project dependencies. This role also supports commercial negotiations within established guidelines, especially for staffing and recurring services, and partners with Procurement and IT leadership to negotiate non-standard terms or higher-risk agreements.

Requirements

3+ years of experience in vendor management coordination, procurement support, contract operations, PMO operations, or IT project support.
Experience in an IT delivery environment supporting project/program teams (Agile or hybrid).
Working knowledge of SOW structures and contract lifecycle steps, including cross-functional approval workflows.
Experience supporting or participating in rate/term negotiations, particularly for staffing or professional services.
Strong organizational skills with the ability to manage multiple vendor workflows simultaneously and meet deadlines.
Strong written communication skills and attention to detail (able to produce clear, complete, executive-ready summaries).
Familiarity with vendor risk/security intake steps (InfoSec questionnaires, data handling, confidentiality requirements).
Ability to leverage AI tools responsibly for contract/SOW analysis and documentation (with strong judgment around confidentiality, data handling, and human review).
Ability to build templates/playbooks and improve operational workflows.

Responsibilities

Vendor Intake and Portfolio Alignment Serve as the PMO point of contact for new vendor requests, renewals, SOW changes, and extensions supporting IT projects.
Validate intake requests for completeness and alignment to approved initiatives, including scope summary, vendor justification, timeline, funding/charge codes, and internal owner.
Maintain vendor-to-project traceability across the portfolio: vendor name, service type, project/program, start/end dates, SOW value, renewal dates, and accountable IT owner.
Coordinate vendor onboarding requirements (as applicable), including security intake, access needs, and required documentation.
SOW Development and Contract Workflow Coordination Draft, assemble, and refine Statements of Work (SOWs) and supporting exhibits to ensure clear: scope, deliverables, milestones, assumptions, acceptance criteria, and roles/responsibilities governance expectations (status cadence, escalation path, change control)
Coordinate routing of SOWs/contracts through the appropriate review and approval steps (Procurement, Legal/Contract team, InfoSec, Finance), ensuring packages are complete and minimizing rework.
Manage change orders, extensions, and amendments by collecting scope/cost impacts, ensuring approvals are obtained, and maintaining documentation integrity.
Commercial Support and Negotiation (within guardrails) Support and execute negotiations within approved standards, primarily for staffing and recurring services, including: rate cards, markups, discounts, extension terms, not-to-exceed caps, and payment terms
Prepare negotiation inputs: rate benchmarking (internal history), option comparisons, and recommendation summaries for IT/Procurement leaders.
Escalate non-standard terms, high-dollar agreements, or elevated-risk vendors to Procurement/Legal/IT leadership for final negotiation and approval.
Vendor Governance and Delivery Support Track vendor performance issues and work with PMs to document impacts, capture issues/risks, and facilitate escalation to vendor leadership when needed.
Ensure vendor commitments are integrated into project governance (kickoff readiness, milestones, resourcing commitments, renewals that impact schedule).
Support vendor offboarding steps, including end dates, knowledge transfer expectations, and access removal coordination (as applicable).
Reporting and Visibility Provide reporting to PMO and IT leadership such as: vendor/contract pipeline and aging renewals calendar and upcoming decision points vendor engagement inventory by project/program change order log and common contracting bottlenecks
Maintain standardized templates and checklists (SOW minimum requirements, intake form, renewal readiness checklist, contract routing checklist).