IT Vendor and Invoice Specialist

Sinceri Senior Living•Five Corners, WA

43d

About The Position

The IT Vendor & Invoice Specialist is responsible for processing and reconciling IT-related invoices, maintaining accurate vendor records, and assisting with the administration of IT vendor contracts and services. This role supports the IT Asset & Vendor Manager by ensuring invoices align with contracts, assets, and budgets, while providing financial transparency and timely resolution of billing discrepancies. The position helps maintain strong vendor relationships and supports compliance with financial and regulatory

Requirements

Associate's degree in Business Administration, Accounting, Finance, or related field (Bachelor's preferred).
2-3 years of experience in accounts payable, vendor support, or financial reconciliation (IT experience preferred).
Experience working with ERP or financial systems (e.g., Yardi, Microsoft Dynamics, Sage).
Strong organizational and reconciliation skills with high attention to detail.
Ability to manage multiple priorities and meet deadlines.
Proficiency in Microsoft Excel and standard office applications.
Strong written and verbal communication skills for vendor and internal stakeholder interaction.
Customer-service orientation with a proactive approach to problem solving.

Responsibilities

Process and verify accuracy of all IT-related invoices before submission for payment.
Reconcile invoices with service agreements, purchase orders, and asset inventories.
Maintain up-to-date vendor records including contact information, contracts, and SLA details.
Assist in tracking vendor renewals and preparing documentation for contract reviews.
Identify and resolve discrepancies between invoices, contracts, and received services.
Provide monthly invoice reconciliation reports to the IT Asset & Vendor Manager.
Track IT spend and provide variance analysis as needed.
Collaborate with ITAM to align invoices with asset inventory and license management.
Assist in preparing vendor and asset documentation for audits.
Generate routine spend and invoice tracking reports.
Support adherence to internal controls, compliance requirements, and IT policies.