IT Software Asset Management Sr Analyst

Illumina • San Diego, CA

1d • Onsite

About The Position

Illumina is seeking a highly motivated and team-oriented Senior Business Systems Analyst to mature our software asset management and procurement processes. This includes negotiations, procurement, renewal, tracking, and disposal of software assets. This position maintains adherence to licensing agreements, optimizes software utilization, and oversees vendor relationships to ensure efficient and cost-effective management of software assets and procurement activities.

Requirements

• 5+ years in Software Asset Management, IT Asset Management (ITAM), or IT Procurement.
• Hands-on experience with ServiceNow SAM Pro, Flexera, or similar tools.
• Strong Excel skills (VLOOKUPs, Pivot Tables) for data normalization and analysis
• Strong knowledge of software licensing and compliance
• Excellent negotiation and vendor management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage time effectively amongst multiple priorities.

Nice To Haves

• Experience working in a regulated environment within a global company (preferred).
• Exceptional knowledge of ITIL processes (preferred).

Responsibilities

• Develop and implement software asset management policies and procedures.
• Input new contracts and entitlements into the SAM tool, ensuring all terms and conditions are correctly mapped to our consumption.
• Maintain inventory accuracy in our SAM dashboards, providing real-time "Health Checks" on our top software spends.
• Ensure compliance with software licensing agreements and regulatory requirements.
• Conduct regular audits to verify software usage and compliance.
• Manage the procurement process for software, including vendor selection, contract negotiation, and purchase order management.
• Collaborate with internal stakeholders to understand software requirements and ensure timely procurement.
• Evaluate and select vendors based on quality, cost, and service.
• Act as a primary point of contact for software vendors account reps regarding license keys, portal access, and true-up data requests.
• Monitor vendor performance and address any issues or discrepancies.
• Negotiate favorable terms and conditions with vendors to optimize costs.
• Develop and manage the software asset budget.
• Track and report on software asset expenditures.
• Identify opportunities for cost savings and efficiency improvement

Benefits

• We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.
• We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission.
• Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics.
• We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race.
• We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level