IT Project Manager II

Lane Transit District•Eugene, OR

3d•Hybrid

About The Position

The IT Project Manager II is responsible for planning, coordinating, and delivering complex, multi-disciplinary technology and systems projects that support Lane Transit District's capital, operational, and strategic objectives. This role manages technology initiatives-overseeing scope, budget, schedule, procurement, vendor performance, quality assurance, and stakeholder coordination from initiation through closeout. Projects may include enterprise systems implementations, major system upgrades, technology infrastructure deployments, cybersecurity initiatives, data and analytics platforms, and technology components embedded within capital construction projects (e.g., access control, security systems, fiber, communications, and integrated building technologies). The position regularly coordinates with IT staff, facilities, finance, procurement, consultants, vendors, regulatory partners, and internal stakeholders to ensure projects are delivered on time, within budget, and in compliance with District standards, policies, and regulatory requirements.

Requirements

Information Technology systems, infrastructure, applications, and enterprise platforms
Technology project delivery methodologies (Waterfall, Agile, hybrid)
Systems integration, data management, and cybersecurity principles
Procurement and contract administration practices
Budgeting, cost control, and financial reporting
Public sector regulations, policies, and governance structures
English language usage, technical writing, and documentation standards
Critical Thinking and Complex Problem Solving
Project Planning, Scheduling, and Resource Management
Vendor and Stakeholder Management
Judgment and Decision Making
Systems Analysis and Evaluation
Quality Assurance and Risk Management
Written and Verbal Communication
Service Orientation and Collaboration
Manage complex projects involving multiple stakeholders and dependencies
Analyze technical and operational impacts of system changes
Balance competing priorities and deliver results in a regulated environment
Communicate technical concepts to non-technical audiences
Maintain composure and effectiveness in high-visibility, high-accountability projects
Microsoft 365 (Word, Excel, Outlook, Teams)
Project management tools (e.g., Asana, MS Project, Smartsheet)
Enterprise systems (ERP, CRM, cloud platforms)
Collaboration and documentation platforms
Five (5) years of professional IT project management experience leading projects from initiation and planning through implementation and closeout.
Bachelor's degree or higher in Information Technology, Computer Science, Engineering, Public Administration, or a closely related field may substitute for part of the experience.
Project Management Professional (PMP) certification or equivalent, or demonstrated pathway to complete within one year, is required.

Nice To Haves

Experience with enterprise system implementations in a public-sector or regulated environment.
Experience coordinating technology components of capital construction projects, fleet maintenance, or major technology system infrastructure.
Familiarity with system integration tools and methodologies

Responsibilities

Coordinate, organize, and manage the services and work activities of assigned IT and technology-related projects; develop and implement project elements to meet overall program goals established by the department.
Define project scope including stakeholders, internal team members, vendors, system impacts, dependencies, risks, and events that may affect delivery.
Develop detailed project work plans, schedules, budgets, resource plans, and risk registers; perform critical path analysis and establish project priorities.
Plan, organize, implement, and evaluate work activities to meet overall project objectives, including analysis of alternative technical approaches and delivery methods.
Administer multiple concurrent projects at various stages of planning, execution, testing, deployment, and closeout.
Lead or support development of Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and other solicitation documents for IT systems, software, hardware, and professional services.
Coordinate proposal evaluation, vendor interviews, selection recommendations, and contract award processes in accordance with LTD procurement policies.
Participate in negotiation of scopes of work, schedules, deliverables, and fees; prepare contracts for execution and coordinate notices to proceed.
Administer vendor and consultant contracts; monitor performance, authorize payments, and manage amendments and change orders as appropriate.
Coordinate system design, configuration, integration, and implementation activities with internal IT staff, consultants, vendors, and external partners.
Oversee system testing, user acceptance testing, data migration, deployment, and transition to operations.
Coordinate technology components of capital construction projects, including building systems, security, access control, cameras, fiber, communications, and integrated platforms.
Ensure systems meet functional, technical, cybersecurity, and performance requirements.
Develop and manage project budgets; track expenditures and commitments; forecast cash flow and project cost impacts.
Monitor project costs and schedules to identify variances and implement corrective actions.
Support preparation of funding requests, internal authorizations, and Board materials related to IT projects.
Lead project risk assessments and implement mitigation strategies.
Provide oversight of quality assurance and quality control to ensure deliverables conform to contract requirements, technical specifications, security standards, and District policies.
Ensure compliance with applicable federal, state, and local regulations, grant requirements, and organizational standards.
Investigate project issues and risks; resolve conflicts; and interpret applicable rules, policies, and standards.
Coordinate communication of project planning, design, and implementation issues between technical staff, business owners, executive leadership, and external partners.
Prepare and deliver project status reports, dashboards, briefings, and executive-level presentations.
Prepare Board agenda items, project summaries, cost estimates, schedules, and supporting documentation.
Represent LTD before consultants, vendors, and stakeholder groups on project-related matters.
Prepare and maintain comprehensive project documentation including plans, schedules, budgets, risk logs, technical specifications, test plans, and closeout materials.
Maintain accurate records of project decisions, changes, issues, and lessons learned.
Develop and distribute project-related correspondence and communications.
Participate in development and implementation of District-wide IT standards, architectures, and governance practices.
Coordinate technical reviews with appropriate LTD departments and external partners.
Provide technical and professional consultation to other departments on technology and systems-related initiatives.
Serve on cross-functional task teams as a project lead or subject-matter expert.
Support organizational change management and user adoption activities related to new systems.