IT Procurement Manager

Machinify • La Grange, KY

3h • Remote

About The Position

The IT Procurement Manager plays a critical role in ensuring the organization acquires the right technology solutions—hardware, software, cloud services, and IT professional services—efficiently, cost‑effectively, and in alignment with enterprise standards. In this role, you’ll manage the full procurement lifecycle, partnering closely with IT, Finance, Legal, Information Security, and key business stakeholders to validate requirements, optimize vendor relationships, and maintain strong operational discipline.
You will lead sourcing activities, support contract negotiations, manage vendor documentation, and help drive cost‑saving initiatives across our technology portfolio. A significant part of the role includes ensuring governance and compliance: supporting due‑diligence reviews, maintaining audit‑ready documentation, and ensuring procurement practices align with legal, security, and regulatory requirements.

Requirements

• Bachelor’s degree in Business Administration, Supply Chain, Information Systems, or related field.
• 3–7 years of experience in procurement, sourcing, or vendor management, preferably supporting IT.
• Experience with enterprise procurement or ERP systems (e.g., SAP, Oracle, Coupa, Ariba, Workday, etc.).
• Familiarity with software licensing, cloud subscriptions, and IT services contracts.
• Strong analytical, negotiation, and organizational skills.

Nice To Haves

• Experience in large enterprise or regulated industries (e.g., life sciences, finance, healthcare, manufacturing).
• Knowledge of IT governance, security, and compliance requirements.
• Professional certification such as:
• CPSM (Certified Professional in Supply Management)
• CSCP (Certified Supply Chain Professional)
• ITIL Foundation (optional)

Responsibilities

• Manage end-to-end procurement of IT hardware, software, cloud services, and professional services.
• Create and process purchase requisitions and purchase orders in accordance with procurement policies.
• Coordinate with internal stakeholders to validate requirements, budgets, and approvals.
• Ensure purchases align with approved IT standards, architecture, and vendor strategies
• Support sourcing events, RFIs, RFPs, and vendor evaluations.
• Assist in contract negotiations, including pricing, terms, and service-level agreements.
• Maintain vendor records, contract repositories, and renewal calendars.
• Assist in tracking vendor performance against contractual obligations and SLAs.
• Obtain competitive quotes and perform price comparisons.
• Support cost-saving initiatives through consolidation, renegotiation, and vendor optimization.
• Ensure alignment with approved cost centers and financial controls.
• Ensure procurement activities comply with enterprise policies, legal requirements, and audit standards.
• Coordinate with Legal, Information Security, and Compliance teams during vendor onboarding.
• Support due diligence activities such as security assessments, data privacy reviews, and financial risk checks.
• Maintain documentation required for internal and external audits.
• Support lifecycle activities including renewals, terminations, and asset tracking.
• Identify opportunities to improve procurement processes and automation.

Benefits

• Work from anywhere in the US! Machinify is digital-first.
• Top Medical/Dental/Vision offerings
• FSA/HSA
• Tuition reimbursement
• Competitive salary, 401(k) with company match
• Unlimited PTO
• Additional health and wellness benefits and perks
• Flexible and trusting environment where you’ll feel empowered to do your best work

What This Job Offers

• Job Type: Full-time
• Career Level: Manager