IP Legal Administrative Assistant

Shook, Hardy & Bacon L.L.P. • Irvine, CA

4d

About The Position

Contributes to the efficient operation of the law firm by providing basic
(administrative and legal) clerical and organizational assistance to the firm
Intellectual Property Legal Administrative Assistants, while participating in
training sessions and building skills to advance to the position of Intellectual
Property Legal Administrative Assistant.

Requirements

• High school diploma or general education degree (GED) required.
• Three months legal experience is preferred, OR equivalent combination of education and/or experience.
• Types at a speed of at least 25 WPM.

Responsibilities

• Calendar due dates and deadlines.
• Create and maintain electronic files including, but not limited to, saving emails.
• Coordinate resources to ensure multiple and complex tasks/activities are completed as required.
• Provide overflow assistance as needed and/or assigned.
• Prepare a variety of correspondence, reports, memoranda, and legal documents required by the timekeepers from handwritten notes, transcribing equipment, drafts or oral instructions.
• Proofread, photocopy, assemble, and distribute prepared materials as necessary.
• Keyboard, scan and revise a variety of documents.
• Coordinate lengthy document production with Word Processing personnel.
• Prepare requests to open new U.S. or foreign matters.
• File official documents with the USPTO and forwarding correspondence as directed.
• Provides prompt, courteous and professional handling of correspondence, telephone calls, photocopying and faxes while assisting legal administrative assistants, switchboard operators and receptionists.
• Sets up files as directed, codes documents and routes materials to the proper person, and files to ensure that materials are well-organized, maintained and accessible to timekeepers.
• Prepares expense reports.
• Learns to prepare legal documents and enter time into firm-specific time-entry software.
• Works on special projects as assigned by supervisor and/or team coordinator.
• Participates in periodic meetings to ensure and improve work group effectiveness.
• Attends training sessions offered at the firm in order to become proficient with software currently in use.
• Will learn and provide back-up reception/Guest Services desk assistance as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED