IP Docketing Specialist

Haynes and Boone, LLP•Houston, TX

35d•Onsite

About The Position

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success. Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork. This position will be working in a high-volume, team-oriented environment supporting our multi-office Intellectual Property group. We are seeking someone that is experienced with U.S. and Foreign patent and trademark prosecution docketing to ensure timely and accurate updates to our docketing database. Experience with Trademarks a plus.

Requirements

Must have electronic docketing software experience
Three years or more of experience with Intellectual Property deadline docketing
Thorough understanding of U.S. and foreign patent and trademark prosecution and lifecycles (Nonprovisional, Provisional, PCT, Madrid Protocol)
Ability to independently determine priority dates, calculate due dates, and verify terms in docketing database.
Must have electronic docketing software experience, knowledge of PATTSY a plus
Ability to work independently with minimal supervision and as part of a team
Requires strong attention to detail and accuracy review
Familiarity with various patent and trademark office e-platforms (USPTO, WIPO, EPO)
Knowledge of docketing best practices, resourceful in obtaining data accuracy verification
Must possess excellent skills Microsoft Office applications (Outlook, Excel, Word), Adobe, and ability to adapt to new computer software required
Demonstrated attention to detail, time management skills, problem-solving mindset, and collaborative attitude
Should display positive, can-do attitude with good verbal and written communication skills
Must be dependable and responsible.
High school diploma required; college degree preferred

Nice To Haves

Experience with Trademarks a plus

Responsibilities

Review all incoming correspondence for the IP group to determine due dates or reminder dates to be docketed or de-docketed in our docketing database
Process and forward information regarding each deadline docketed to the appropriate individuals
Create new records within the database, annotate all entries as appropriate, verify accuracy of data entered prior to considering record creation/update complete
Maintain current deadlines in accordance with correspondence received and prevailing country law requirements
Assist in verifying and updating the status of patent and trademark cases in accordance with review of record information displaying at the USPTO and various foreign PTO’s
Docketing of internal docket slips
Prepare standard and custom docket reports for attorneys and staff
Assists with intakes and transfers in connection with new clients, attorney hires, attorney departures, or change in counsel
Assist with assigned special projects.

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