Invoice Reconciler, Administrative Assistant - Plant Watson

Southern Company • Gulfport, MS

1d • Onsite

About The Position

Regional Materials Invoice Reconciler Position Summary The Invoice Reconciler is responsible for verifying, reconciling, and processing invoices to ensure accuracy and compliance with company financial policies. This position supports multiple plant locations and will be stationed at Plant Watson. In addition to core financial duties, this role will also serve as a backup to the Administrative Assistant, providing administrative support as needed. The ideal candidate demonstrates strong attention to detail, analytical ability, and organizational skills while effectively managing priorities in a fast‑paced environment. Skills Attention to detail when reviewing invoices, purchase orders, and receipts for accuracy. Efficient organization of multiple invoices and documents while maintaining precise records. Proficiency in accounting and ERP systems (e.g. Maximo, Oracle) and MS Office applications. Effective communication with vendors, plant personnel, and internal departments. Ability to identify and resolve discrepancies in invoice and payment processing. Strong time‑management skills to meet deadlines and manage workload across multiple locations. Financial awareness with experience in budget tracking and variance analysis preferred. Key Responsibilities Review invoices to confirm alignment with purchase orders, contracts, and service receipts, and resolve any discrepancies. Enter invoice and payment information accurately into the company’s accounting system. Prepare, review, and process payments in accordance with company policies and timelines. Maintain clear, accurate records of invoices and payments in accordance with company policies. Ensure all invoicing and payment activities comply with internal financial policies and relevant regulations. Provide consistent invoicing and reconciliation support across all assigned plant locations. Reconcile vendor statements and monitor invoice status to ensure timely resolution of outstanding items. Collaborate with procurement and receiving teams to improve invoice accuracy and reduce discrepancies. Serve as a backup to the Administrative Assistant, performing administrative duties such as scheduling, document preparation, and general office support when needed. Personal Attributes Integrity in handling confidential financial information responsibly. Adaptability to changes in workload, priorities, or systems across multiple plant operations. Teamwork and collaboration with management, supply chain, finance, and other departments. Initiative in identifying process improvements and addressing issues related to invoice processing and reconciliation. Job Requirements Education Requirements: High School Diploma or equivalent required. Business related degree is preferred. Experience Requirements: Experience in invoice processing (labor and/or third party) or Business-related degree is required. Experience with Accounting software - Oracle is a plus. Knowledge of contracts – billing documentation requirements in an industrial setting. Contractor invoicing/purchasing experience a plus. Experience working with Southern Company (or working with a Contractor working for Southern Company) is a plus. Experience working in a fast-paced environment is desired. Experience working with Contract Compliance is desired. Experience analyzing data and providing trends and reports is desired. Experience developing reports and presentations for management is desired. Knowledge, Skills & Abilities Proficiency in the following areas is: Accounting/Auditing knowledge and skills Taking initiative/self-directed Organizational skills (Ability to multi-task.) Time management (Ability to meet deadlines.) Analytical skills (Continuous Improvement/Process Improvement) Oral communication Detailed oriented Written communication Interpersonal skills Customer focused Proficiency in Microsoft Office applications is required. Proficiency in the use of the following computer software is preferred: Enterprise Solutions (Maximo, MRS, Oracle) desired.

Requirements

• Attention to detail when reviewing invoices, purchase orders, and receipts for accuracy.
• Efficient organization of multiple invoices and documents while maintaining precise records.
• Proficiency in accounting and ERP systems (e.g. Maximo, Oracle) and MS Office applications.
• Effective communication with vendors, plant personnel, and internal departments.
• Ability to identify and resolve discrepancies in invoice and payment processing.
• Strong time‑management skills to meet deadlines and manage workload across multiple locations.
• Integrity in handling confidential financial information responsibly.
• Adaptability to changes in workload, priorities, or systems across multiple plant operations.
• Teamwork and collaboration with management, supply chain, finance, and other departments.
• Initiative in identifying process improvements and addressing issues related to invoice processing and reconciliation.
• High School Diploma or equivalent required.
• Experience in invoice processing (labor and/or third party) or Business-related degree is required.
• Accounting/Auditing knowledge and skills
• Taking initiative/self-directed
• Organizational skills (Ability to multi-task.)
• Time management (Ability to meet deadlines.)
• Analytical skills (Continuous Improvement/Process Improvement)
• Oral communication
• Detailed oriented
• Written communication
• Interpersonal skills
• Customer focused
• Proficiency in Microsoft Office applications is required.

Nice To Haves

• Financial awareness with experience in budget tracking and variance analysis preferred.
• Business related degree is preferred.
• Experience with Accounting software - Oracle is a plus.
• Knowledge of contracts – billing documentation requirements in an industrial setting.
• Contractor invoicing/purchasing experience a plus.
• Experience working with Southern Company (or working with a Contractor working for Southern Company) is a plus.
• Experience working in a fast-paced environment is desired.
• Experience working with Contract Compliance is desired.
• Experience analyzing data and providing trends and reports is desired.
• Experience developing reports and presentations for management is desired.
• Proficiency in the use of the following computer software is preferred: Enterprise Solutions (Maximo, MRS, Oracle) desired.

Responsibilities

• Review invoices to confirm alignment with purchase orders, contracts, and service receipts, and resolve any discrepancies.
• Enter invoice and payment information accurately into the company’s accounting system.
• Prepare, review, and process payments in accordance with company policies and timelines.
• Maintain clear, accurate records of invoices and payments in accordance with company policies.
• Ensure all invoicing and payment activities comply with internal financial policies and relevant regulations.
• Provide consistent invoicing and reconciliation support across all assigned plant locations.
• Reconcile vendor statements and monitor invoice status to ensure timely resolution of outstanding items.
• Collaborate with procurement and receiving teams to improve invoice accuracy and reduce discrepancies.
• Serve as a backup to the Administrative Assistant, performing administrative duties such as scheduling, document preparation, and general office support when needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED