Investment Operations Analyst - Fund Administration

Harbor Capital Advisors, Inc. • Chicago, IL

23h • $75,000 - $95,000 • Hybrid

About The Position

Harbor Capital Advisors, Inc. ("Harbor Capital") is seeking an Investment Operations Analyst to join its Fund Administration and Analysis team. This role is operations-focused and responsible for supporting the daily operational, valuation, and oversight activities of Harbor’s mutual funds and exchange-traded funds (ETFs). The position plays a critical role in ensuring accurate fund operations, strong control environments, and continuous improvement across processes, systems, and reporting. The Investment Operations Analyst – Fund Administration will partner closely with internal stakeholders and third-party service providers, including custodians and administrators, while contributing to automation initiatives and enhanced monitoring across fund operations. The ideal candidate brings hands-on investment operations experience, a solid understanding of registered investment products, strong analytical skills, and a mindset oriented toward efficiency, ownership, and accountability. What makes Harbor unique is our commitment to only partnering with the very best asset managers globally. This focus allows us to act in the best interests of our shareholders every day, and help them achieve their investment goals through active, cost aware investing. This approach has served us well, becoming one the largest and most highly regarded manager of managers in the industry. We take a similar approach with the people we hire, seeking the very best individuals that share our passion for putting shareholders first, and we are currently looking to grow our firm with talented, intellectually diverse people with excellent work ethic. If you are passionate about putting shareholders first and enjoy the unique nature of working with the very best asset managers in the world, click on "Apply" to start your application!

Requirements

• Bachelor’s degree in Accounting or Finance.
• 2–5 years of investment operations or fund administration experience.
• Strong attention to detail and analytical skills.
• Operational mindset with strong control awareness.
• Strong organizational and communication skills.
• Advanced Excel, AI, Power BI and Tableau experience preferred.

Nice To Haves

• Experience with ‘40 Act mutual funds or ETFs within the investment industry strongly preferred.

Responsibilities

• Execute day-to-day operational support activities for Harbor mutual funds and ETFs, including daily monitoring of cash, overdrafts, and exception reporting.
• Support security valuation processes and Valuation Committee escalation, including availability during end-of-day processing windows to address issues and resolve exceptions.
• Provide liquidity and derivatives operational support and monitoring.
• Assist with new fund, share class, and account launches.
• Support oversight of the fund custodian, including monitoring recurring operational processes, reviewing service delivery and exception reporting, tracking open items and escalations, and coordinating on process enhancements.
• Support SOC 1 and control reviews, including process mapping, documentation, and evaluation of oversight responsibilities.
• Contribute to the development and enhancement of automation workflows, dashboards, and data-driven monitoring tools, leveraging analytics, reporting platforms, and AI-enabled solutions to improve operational efficiency and strengthen oversight.
• Assist in periodic review of key dashboard metrics and alert thresholds to ensure continued relevance, accuracy, and control effectiveness.
• Perform additional responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level