ADMINISTRATION - Inventory Coordinator

NearU, and Affiliate Regional HVAC Branches • San Diego, CA

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About The Position

An Inventory Control Specialist is responsible for supporting and optimizing inventory operations for a service-oriented company by maintaining accurate stock levels, managing warehouses and truck stock, and using Service Titan as the primary system to track, audit, and report inventory data.

Requirements

• High school diploma or equivalent (some employers prefer additional education)
• Experience with inventory control, warehouse/logistics, or related operations (often 1–3+ years)
• Proficiency with ServiceTitan or willingness to learn its inventory module
• Strong organizational skills and attention to detail
• Ability to analyze data, run reports, and make informed decisions
• Good communication and teamwork skills
• Forklift certification or ability to lift inventory items

Responsibilities

• Maintain accurate inventory records for warehouse and service vehicles in ServiceTitan.
• Conduct regular cycle counts, audits, and physical inventory counts to ensure system accuracy.
• Monitor inventory levels and trigger reorder processes before shortages occur.
• Investigate, reconcile, and resolve inventory discrepancies using data from ServiceTitan.
• Organize warehouse parts and products for efficient picking and distribution.
• Receive, inspect, and process incoming inventory shipments.
• Allocate and distribute inventory to technicians’ trucks or job staging areas.
• Create and manage purchase orders through ServiceTitan or integrated systems, ensuring materials are ordered on time.
• Communicate with vendors and suppliers regarding deliveries, backorders, pricing, and discrepancies.
• Generate inventory reports (stock levels, usage trends, shrinkage, aging) from ServiceTitan for management.
• Provide insights to support forecasting and continuous process improvement.
• Work with field technicians, warehouse staff, operations, and purchasing teams to ensure parts availability for jobs.
• Assist in training technicians or office staff on inventory best practices within ServiceTitan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED