Internship Programs Assistant

AMERICAN INSTITUTE FOR FOREIGN STUDY•Stamford, CT

1d•$23 - $23•Hybrid

About The Position

The Internship Programs Assistant will support the Internship Programs Team with application processing, database management, visa and immigration documentation, and inter communications. This role offers an excellent opportunity for someone interested in international education operations and partner engagement within a global organization.

Requirements

Strong written and verbal communication skills
Ability to manage multiple projects and deadlines in a fast-paced environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Microsoft online tools (Teams, SharePoint, OneDrive)
Proficiency in Canva
At least 1 year of experience in a professional work environment

Nice To Haves

Prior marketing or sales experience is a plus
Experience living, interning, or studying abroad, especially in one of AIFS Abroad’s program destinations
Experience working with databases
Strong attention to detail and an eye for efficiency improvements

Responsibilities

Audit and review submitted application materials for completeness and accuracy
Approve documents within internal portals
Communicate with applicants regarding missing materials or required corrections
Collaborate with team members and managers to resolve application or process issues
Learn, document, and support visa and entry procedures for all program locations, with particular focus on: Australia, Berlin, France, Lisbon, Prague, Spain, and the UK
Review and quality-check visa documentation; follow up with applicants as needed
Upload documentation to appropriate government or internal portals
Send next-step emails related to visa processing and submission
Track potential issues, expedited needs, or government delays impacting applications
Participate in team meetings and collaborate to ensure timely submission and documentation of materials
Assist with enrolling interns in CISI insurance
Send finalized flight itineraries to enrolled interns
Draft and send intern communications, including:
Welcome call follow-ups
Pre-departure invitations
Course-related updates
Support housing reporting as needed
Assist with creating and updating presentations, documents, and portal content
Work closely with the Internship Program Manager to prioritize tasks and projects
Take on special projects and additional responsibilities as needed