International Multi-Subsidiary Accounts Payable Coordinator

Fleetworthy•Albany, NY

1d•$60,000 - $80,000

About The Position

In September of 2024, Bestpass, Fleetworthy, ExpressTruckTax and Drivewyze rebranded as Fleetworthy. This rebrand reflects our ongoing mission to simplify fleet safety, compliance, and toll management under one unified brand. Fleetworthy is revolutionizing road safety and fleet management with a command center for safety, compliance, and efficiency. Our connected suite provides real-time insights and control, enabling customers to maximize efficiency, reduce risk, and save money. With technology that unifies safety, compliance, toll management, weigh station bypass, and more, Fleetworthy empowers organizations to perform at their best. We simplify operations to ensure every vehicle and driver is not just compliant, but beyond compliant. Supporting millions of drivers and vehicles, Fleetworthy is leading a new era in road safety and fleet technology. At Fleetworthy, you’re in the driver’s seat! The International Multi-Subsidiary Accounts Payable (AP) Coordinator is responsible for managing and processing accounts payable activities across multiple domestic and international subsidiaries. This role ensures accurate invoice processing, timely payments, compliance with global financial policies, and strong cross-department communication. The coordinator will work closely with vendors, internal departments, and finance teams across regions to maintain efficient, accurate, and well-documented AP operations.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
2–5 years of accounts payable experience, preferably in a multi-subsidiary or international environment.
Strong understanding of AP principles, international payment processing, and basic accounting.
Ability to manage multiple entities, currencies, and high-volume workloads.
Excellent communication skills for working with global vendors and internal teams.
Strong analytical and problem-solving abilities.
High attention to detail and organizational skills.
Proficiency in Excel and financial systems.
Ability to work across time zones and coordinate with global teams.
Solid understanding of multi-currency and exchange rates.
Strong sense of ownership, accountability, and confidentiality.
Adaptability to shifting priorities and international operational differences.
Commitment to accuracy, efficiency, and continuous improvement.

Nice To Haves

Experience with AP automation tools or ERP systems highly preferred.

Responsibilities

Invoice Processing & Workflow Management Process high-volume invoices for multiple international and domestic subsidiaries (Approximately 3,000 invoices per month across 6 subsidiaries).
Validate invoice accuracy, including pricing, coding, approvals, and purchase order matching.
Ensure accurate general ledger coding and subsidiary allocation.
Maintain electronic AP workflow systems and route invoices for approval.
Monitor invoice queues to ensure timely processing and follow up with approvers.
Vendor Management Handle annual 1099-MISC calculations, form creation, and timely submission to the IRS and vendors.
Serve as the primary contact for vendor inquiries across all regions.
Maintain vendor files, including W-8/W-9 documentation, payment information, and compliance forms.
Resolve vendor discrepancies, payment issues, and statement reconciliations.
Build strong vendor relationships while ensuring compliance and company policy adherence.
Subcontractor COI validation when working on job sites/ offices.
Payment Processing Prepare weekly payments including Credit Card, ACH, wire (domestic and international), and check runs.
Ensure currency accuracy and support foreign currency payment processes.
Monitor success of all ap payments including credit card, ACH, Wire and Check.
Coordinate with treasury teams regarding cash flow and funding needs.
Validate bank details to prevent fraud and ensure secure payment practices.
Subsidiary Coordination & Compliance Support AP operations for multiple subsidiaries, including adherence to local country tax rules and regulations.
Ensure compliance with internal controls, audit requirements, and company policies.
Support intercompany transactions and cross-subsidiary expense allocations.
Assist with month-end close tasks including AP accruals, reporting, and reconciliation.
Reporting & Analysis Run and maintain AP aging reports for each subsidiary.
Provide metric reporting such as invoice volume, payment cycles, and unresolved AP issues.
Assist with audits (internal, external, and regulatory) by preparing requested documentation.
Process Improvement Identify efficiencies to streamline AP processing for multi-entity operations.
Contribute to AP system upgrades, automation initiatives, and workflow enhancements.
Document internal AP processes and support global standardization.