Internal Events & Conference Manager

National Equity Fund•Chicago, IL

4d•Onsite

About The Position

National Equity Fund, Inc. (NEF), a leading non-profit syndicator of low-income housing tax credits (LIHTC), is seeking an Internal Events & Conference Manager to conduct a wide range of new business initiatives. The LIHTC program is the most important resource available today for creating affordable housing in the United States. NEF uses its extensive experience, talent, and resources to create sustainable affordable housing. The Internal Events & Conference Manager is responsible for planning, coordinating, and delivering engaging internal events and seamless conference support that strengthen connection, culture, and collaboration across the company. This role blends creativity with operational excellence, owing everything from celebratory gatherings and all-staff meetings to conference registration and travel coordination. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment with multiple priorities. They bring strong vendor management and process improvement skills and are especially attuned to creating inclusive experiences for team members who are remote or not located in the corporate office.

Requirements

3–5+ years of experience in event coordination, conference management, operations, or a similar role
Proven experience managing vendors and contracts, including COIs
Strong organizational and administrative skills with exceptional attention to detail
Demonstrated ability to manage multiple projects and priorities at once
Experience coordinating travel logistics (registrations, flights, hotels, ground transportation)
Excellent written and verbal communication skills

Responsibilities

Plan, coordinate, and execute all internal events, including but not limited to: company celebrations, parties, and cultural milestones, all-staff meetings, town halls, and leadership events, team building and engagement activities
Develop event plans that balance business objectives with fun, engaging experiences
Identify and implement creative ways to ensure inclusion and meaningful participation for remote and non-office-based team members
Manage event logistics end-to-end, including: venue coordination, food and beverage ordering, name tags, signage, materials, and supplies, event run-of-show and onsite support
Source, negotiate, and manage vendors (venues, caterers, AV, rentals, etc.)
Obtain, track, and maintain required Certificates of Insurance (COIs) and vendor documentation
Manage event-related budgets, invoices, and purchase approvals
Draft and coordinate event-related communications across the company, ensuring clarity, consistency, and timely delivery
Coordinate conference registration logistics, including managing and tracking employee registrations and maintaining up-to-date attendee lists and deadlines.
Support and improve the conference travel booking experience, including flights, hotels, and car rentals
Serve as a central point of coordination for conference-related logistics and questions
Partner cross-functionally (e.g., HR, Finance, Marketing & Communications) to ensure smooth execution
Identify gaps and inefficiencies in events, conferences, and travel processes in order to design, document, and implement improved workflows and tools
Manage multiple events, deadlines, and priorities simultaneously with high attention to detail
Establish scalable processes that support company growth