Internal Coordinator, Beauty Tech Americas

LVMH Perfumes & Cosmetics•New York, NY

1d•$80,000 - $105,000

About The Position

The Beauty Tech Americas Internal Coordinator plays a pivotal role in supporting the CIO and the broader IT Leadership Team. This position ensures the smooth day-to-day functioning of the IT department by combining high-level executive support with strong organizational, communication, and coordination capabilities. This role serves as a connector and communicator within the IT function — fostering alignment and collaboration. The ideal candidate brings professional maturity, discretion, and a proactive mindset, and is comfortable operating in a fast-paced, dynamic corporate environment.

Requirements

Exceptional organizational skills with a strong attention to detail and follow-through
Outstanding written and verbal communication skills, with an ability to craft clear and professional communications for diverse audiences
High level of discretion and confidentiality when handling sensitive information
Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams)
Ability to manage multiple priorities simultaneously in a fast-paced environment
Adaptability and learning agility in a constantly evolving corporate landscape

Responsibilities

Manage and optimize proactively the CIO's calendar, including scheduling meetings and, leadership sessions
Extend scheduling and coordination support to the IT Leadership Team as needed
Provide agendas, meeting minutes, attendee lists, links to materials, and action item tracking for key meetings
Manage end-to-end travel logistics for the CIO and Leadership including expenses
Plan, coordinate, and execute Beauty Tech Americas events, including townhall quarterly events, offsites, and team workshops
Manage all logistics: communication, dates, venue selection, attendee lists, and supporting materials
Contribute to fostering a sense of belonging and engagement within Beauty Tech Americas by suggesting and implementing community-building initiatives
Partner with HR to support IT department culture and engagement activities
Serve as a key point of contact for internal communications across Beauty Tech Americas
Maintain high-quality documents and presentations for IT meetings, budget reviews, strategic sessions
Update communication channels and distribution lists and distribute department-wide communications, announcements
Coordinate with the HR team to support onboarding of new IT staff, including access setup, orientation scheduling, and welcome communications