Intern, Meetings Department

ASTM International • West Conshohocken, PA

3d • Hybrid

About The Position

The Meetings Department Summer 2026 Internship offers a dynamic opportunity to gain hands-on experience in non-profit event management within a global standards development organization. You will work alongside seasoned meeting professionals, contributing directly to the planning, coordination, and execution of various meetings that fuel ASTM International's consensus-driven process. This role is designed to develop foundational skills in event management while providing exposure to the specialized ecosystem of committee-based meetings and industry partnerships, including new initiatives in sponsorship solicitation.

Requirements

• Currently enrolled as a rising junior or senior in a related Bachelor's degree program (e.g., Hospitality, Business Administration, Communications, Marketing) at an accredited institution.
• Demonstrated proficiency with the Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Exceptional organizational skills and meticulous attention to detail.
• Strong interpersonal, written, and verbal communication skills.
• Proactive, self-motivated, and positive attitude with a strong desire to learn and contribute in a team-oriented environment.
• Ability to manage multiple tasks, convey information clearly, and receive feedback effectively.

Responsibilities

• Meeting Logistics & Planning: Research historical meeting data and gather current committee needs to update detailed specifications for room blocks, attendee numbers, meeting setups, and audiovisual requirements.
• Digital Tool Management: Update Microsoft Planner templates for all departmental meeting types and assist in organizing historical data within SharePoint.
• Documentation & Digitization: Revise and maintain ASTM's Symposium Documentation and contribute to the ongoing digitization project for the department's physical files.
• Committee Week Sponsorship Support: Assist in researching potential sponsors, drafting solicitation materials, and maintaining sponsor tracking records. Support the fulfillment of sponsor benefits during Committee Week events.
• Post-Event Analysis: Collaborate with Meeting Managers to gather information and contribute to post-event reporting and analysis.
• Departmental Support: Provide general support to the Meetings team on active projects, information gathering, and administrative tasks as needed.

What This Job Offers

• Career Level: Intern
• Number of Employees: 251-500 employees