Intern, Event Operations

Mlb Advanced Media, L.P.•Vero Beach, FL

5d•Onsite

About The Position

The Event Operations Intern supports the daily administrative and operational functions of the JRTC Event Services team. This role assists with Spring Training preparations for high school and college teams, coordinates hospitality needs for visiting groups and event clients, and helps facilitate onsite housing, meal, and meeting space logistics throughout the complex.

Requirements

High school diploma required; current enrollment in an accredited two- or four-year college program or elevant work-based learning program preferred (Hospitality, Event Services, Sports Management,Business Administration, or related field)
Strong verbal and written communication skills
Highly organized, detail-oriented, and self-motivated
Flexible and adaptable, with the ability to shift quickly between priorities in a fast-paced environment
Able to work both independently with minimal supervision and collaboratively as part of a team
Ability to work irregular hours, including nights, weekends, and holidays, based on event and operational needs
Valid driver's license with an excellent driving record
Ability to lift and carry up to 30 pounds

Nice To Haves

Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) preferred

Responsibilities

Assist with daily operational preparations for incoming athletic and non-athletic groups
Communicate schedule changes, group needs, and special requests to the Event Services team and other internal departments
Serve as a liaison for non-Spring Training groups, coordinating facility needs such as housing, meals,meeting space, and event logistics
Assist with the collection, review, and organization of required Spring Training documentation, including waivers, insurance forms, tax exemption certificates, agreements, rooming lists, itineraries, and meal package details
Conduct facility tours for prospective clients, with a focus on non-athletic event inquiries and revenue-generating opportunities
Build and maintain positive working relationships with MLB baseball and softball development staff,anticipating and coordinating their operational needs
Prepare guest-facing materials, including gate envelopes, welcome packets, keys, and meal ticket packets
Support hotel-related coordination by assisting with event hotel agreements, tracking room blocks, and supporting the collection and reconciliation of event hotel commissions
Support Front Desk operations by assisting with check-ins, switchboard coverage, guest service support,and departmental communications, as needed
Assist with retail operations, including merchandise sales and inventory management, as needed
Support special events, promotions, and campus-wide projects
Perform other duties as assigned by the Senior Coordinator, Event Planning