Interim Executive Assistant to the CEO

Muck Rack

1d•Remote

About The Position

Muck Rack is the leading SaaS platform for public relations and communications professionals. Our mission is to enable organizations to build trust, tell their stories, and demonstrate the unique value of earned media. Muck Rack’s AI-powered, comprehensive, and integrated platform streamlines the PR workflow to help businesses generate positive media coverage, monitor mentions to manage brand reputation, and analyze PR’s impact on business outcomes. By combining media database, monitoring, and reporting into one dynamic platform, we empower teams to collaborate seamlessly, pitch effectively, and analyze results faster and more efficiently. Founder-controlled, fully distributed, and growing sustainably, Muck Rack has received several awards for its unparalleled culture and product from organizations like Inc., Quartz, G2, and BuiltIn. We value resilience, transparency, ownership, and customer devotion, and infuse these values into everything we do. We’re seeking an experienced Interim Executive Assistant to support the CEO and ensure seamless day-to-day operations of the Office of the CEO. This role is focused on maintaining continuity, managing logistics, and enabling efficient executive operations during a transitional period.

Requirements

Proven experience supporting C-suite executives in a fast-paced, high-demand environment
Strong experience managing complex calendars, travel, and multi-stakeholder coordination
High level of discretion and professionalism when handling sensitive information
Exceptional organizational skills and attention to detail
Ability to operate independently and prioritize effectively

Nice To Haves

Experience supporting executive teams during periods of transition or change
Comfort managing international travel and cross-time-zone scheduling
Strong communication skills with the ability to work across senior stakeholders
Take ownership and proactively solve problems
Communicate clearly and operate with a high level of reliability
Thrive in fast-moving, ambiguous environments
Proactively incorporates AI tools into day-to-day work to improve productivity and accelerate delivery

Responsibilities

Own and audit recurring internal and external meetings on the CEO's calendar
Coordinate with internal leads to manage invites and digital meeting links
Proactively identify and resolve scheduling conflicts, communicating alternatives to department heads and key stakeholders
Offsites: Manage end-to-end logistics for quarterly leadership sessions, including venue coordination and hospitality
Board Meetings: Own logistics and multi-stakeholder coordination for quarterly governance sessions
Conferences & Forums: Handle registration, flights, hotels, and on-site scheduling for major industry events and professional forum engagements
Manage communication across Slack channels
Maintain secure credential management via a dedicated password vault
Leverage Google Workspace (Calendar, Drive) at an expert level for scheduling and resource management
Operate with a high degree of independence, consulting internal EA procedures and documentation before escalating
Partner with designated business leads on decisions that require strategic input

Benefits

Remote Work, Forever
Fully distributed team with a permanent remote setup
Home office stipend, phone and internet reimbursement, coworking membership
Virtual and in-person team bonding (lunches, events, competitions)
Transparent & Fair Compensation
Competitive geo-neutral pay in the U.S.
Annual reviews to ensure equity and market alignment
Standardized bonus or commission structure
401(k) with employer contributions
Equity opportunities
Health & Wellness
Comprehensive medical, dental, vision, disability, and life insurance for employees and dependents
100% premium coverage for individuals on high-deductible plans
24/7 Virtual Care and Employee Assistance Program
Employer-funded HSA contributions and other pre-tax benefits
Quarterly wellness stipend and free Headspace subscription
Time Off & Family Benefits
4+ weeks of PTO, plus paid sick and mental health days
13 paid holidays with the option to swap for personal days
Up to 16 weeks of fully paid parental leave
Learning and Development
Transparent pathways for internal mobility and promotion
Bi-annual performance reviews, team workshops, and leadership training
Unlimited access to Coursera and O’Reilly
2 additional PTO days annually for learning and development
Inclusive, Customer-First Culture
Commitment to equity and valuing diverse perspectives
Agile, founder-led company focused on collaboration and innovation
Trusted by 3,000+ companies worldwide