Insurance Operations & Compliance Specialist -- $1,100 per month

Spotter

13d•Remote

About The Position

We are seeking a highly organized and detail-oriented professional to join our team as an Insurance Operations & Compliance Specialist. This position is primarily focused on managing insurance documentation processes, including Certificates of Insurance (COIs), loss runs reports, policy tracking, and maintaining structured, audit-ready records. The ideal candidate thrives in a documentation-heavy role, enjoys working with accuracy, and understands the importance of compliance and risk control. This is a process-driven role that requires strong follow-through, communication skills, and exceptional attention to detail.

Requirements

Experience working with insurance documentation, COIs, policy tracking, or loss runs
Strong administrative and document management skills
Excellent attention to detail and ability to spot inconsistencies
Highly organized with the ability to manage multiple ongoing requests
Strong written and verbal communication skills
Self-motivated, proactive, and comfortable working independently
Ability to create structure and maintain organized tracking systems

Responsibilities

Request, review, and manage Certificates of Insurance (COIs) to ensure proper coverage and compliance
Obtain and track loss runs reports from insurance carriers and brokers
Monitor insurance policy renewals, expiration dates, and coverage updates
Maintain accurate and organized digital insurance files and documentation systems
Review documents for completeness, accuracy, and compliance with internal standards
Communicate professionally with insurance brokers, underwriters, and external partners
Follow up consistently on pending documentation and required updates
Track compliance deadlines and ensure no gaps in coverage
Support internal risk management processes by maintaining reliable and up-to-date records
Assist with preparation of documentation for audits and internal reviews