Institutional Sales Coordinator

Voya Financial • Scottsdale, AZ

14h • $70,000 - $85,000

About The Position

Together we fight for everyone’s opportunity for a better financial future. We will do this together — with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyone’s access to opportunities. The status quo is not good enough … we believe every individual and every community deserves access to financial opportunities. We are determined to support both individuals and communities in reaching a better financial future. We know that reaching this future depends on our actions today. Like our Purpose Statement, Voya believes in being bold and committed to action. We are committed to a work environment where the differences that we are born with — and those we acquire throughout our lives — are understood, valued and intentionally pursued. We believe that our employees own our culture and have a responsibility to foster an environment where we all feel comfortable bringing our whole selves to work. Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision. Are you ready to join a company with a strong purpose and a winning culture? Start your Voyage – Get to Know the Opportunity The Sales Coordinator will provide a high level of support and coordination to the western U.S. institutional client advisors and consultant relations team. The role will support ongoing ad hoc projects and business initiatives such as planning meetings, tracking deliverables, and preparing reports and meeting materials. The Sales Coordinator's role is multifaceted and offers a dynamic position in the investment industry and exposure to sales leadership. The Contributions You Will Make This role is suited for individuals who aspire to grow within the industry, providing a unique opportunity to engage in high-level administrative training and strategic tasks that are integral to the business’ success. This is an ideal position for an ambitious candidate who is comfortable working in a fast-paced environment, looking to make a significant impact, and interested in gaining valuable experience in the investment management industry.

Requirements

• Bachelor’s degree OR similar work experience of at least 5 years in administrative support.
• Must feel comfortable working in a fast-paced environment, juggling multiple tasks, and working within deadlines.
• Proactive, detail-oriented, assertive, and capable of managing high-pressure situations.
• Strong skills in oral and written communication with the ability to communicate effectively and professionally with senior leadership.
• Highly collaborative and able to work effectively with multiple stakeholders.
• Excellent judgment and discretion required in handling confidential information.
• Strong proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook), Adobe professional, Concur, Salesforce.
• Excellent organizational skills with attention to detail and demonstrated ability to work independently and exercise sound judgment.
• Excellent Teamwork and interpersonal skills are required.
• Strong skills in oral and written communication.

Responsibilities

• Utilize and adapt to new technologies and software to enhance efficiency and productivity.
• Provide effective verbal and oral communications across all levels of the organization and across business units.
• Prepare and distribute meeting materials for the institutional client advisors and consultant relations team as needed, using tools such as PowerPoint and excel.
• Review and process invoices for approval and payment.
• Initiate and/or assist in the organization and planning of industry conferences and events as assigned.
• Provide administrative support, as needed, and assist with on-site client meetings, material preparation, and agendas.
• Responsible for understanding and complying with firm policies and procedures while performing the role outlined above.

Benefits

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees