Institutional Coordinator

Corewell Health•Grand Rapids, MI

3d•Hybrid

About The Position

This position follows a hybrid work model, requiring onsite presence approximately 40% of the time, which typically averages to two days per week. Join Corewell Health's Office of Medical Education (OME) and play a behind-the-scenes role that directly supports the success of our future physicians and medical providers. As an Institutional Coordinator, you’ll be a steady, detail-driven force ensuring our programs remain aligned with ACGME accreditation standards, supporting documentation and hospital compliance processes across 39 ACGME-accredited programs (and quickly growing) while partnering closely with OME leadership and the Institutional Compliance Team. This is an ideal role for a proactive, highly organized self-starter who thrives in a fast-moving environment, communicates clearly, and takes ownership with minimal micromanagement. Job Summary Serves as an integral member of the team providing support to GME office in its mission of oversight and monitoring of all ACGME accredited GME training programs. Provide a positive presence for graduate medical education when interfacing with internal and external customers.

Requirements

High School Diploma or equivalent
2 years of relevant experience

Nice To Haves

Associate's Degree

Responsibilities

Acts as Institutional Accreditation and Compliance Processes Support.
Document maintenance designed to ensure continued accreditation by the Accreditation Council for Graduate Medical Education for the sponsoring institution.
Assists the GME director in preparation for program and sponsoring institution accreditation site reviews, special reviews, self- studies, annual program evaluations, annual institution review and mock reviews.
Manage and maintain all ACGME related files, including Institutional manuals, policies.
Assist the GME Director in monitoring and completion of annual surveys and WebAds Updates, administrative support, and meeting support.
Work with OME communication specialists for relevant GME related information
Monitor and assist in preparation of budget and provides coordination of accounts payable processes.
Create and maintain files, records, reports, and other documentation related to accreditation by performing accurate and timely data collection of required documentation.
Maintain and update resident databases and improve functionality as needed from an institutional perspective.
Maintain institutional oversight of New Innovations
Assist institutional level orientation of new residents/fellows.
Manage and maintain resident/fellow contracts and addendums and supporting documentation (i.e., USMLE/COMLEX score reports).
Manage and maintain resident/fellow certifications and licenses.
Oversee/coordinate/participate in onboarding all ACGME accredited residents/fellows with collaboration amongst other departments.
Oversee/coordinate/participate in advancing residents/fellows with the Director of GME
Coordinates special projects and/or programs and assists in writing new program applications.
Supports business and institutional processes related to GME.
Assist others on general training program and resident data management system related issues
Maintain up-to-date knowledge of ACGME institutional policies and requirements.
Continually develop and improve upon processes, procedures, protocol and techniques related to GME office.

Benefits

Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here .
On-demand pay program powered by Payactiv
Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
Optional identity theft protection, home and auto insurance, pet insurance
Traditional and Roth retirement options with service contribution and match savings
Eligibility for benefits is determined by employment type and status

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