About The Position
Institution Records Specialist, Administrative Specialist 1, Job Rotation for ODOC, BOPPPS or OCE employees only (Lakeview) Offender Information and Sentence Computation Oregon Department of Corrections The Offender Information and Sentence Computation (OISC) Unit is committed to providing efficient and secure management of institutional records, court processes, and data within our operational framework. We are seeking a highly organized and dedicated OISC Institution Records Coordinator to manage and oversee security, maintenance, court processes, and data management. This position will also provide administrative support to the OISC Central Unit, which includes assisting with offsite management tasks. This position is a job rotation anticipated to last 6 months, though may be extended or decreased due to business need. This rotation available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision with their current manger's approval. This position is available for current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision only. About the Job – Your Role In this role, you will ensure the smooth coordination of all records-related processes across OISC offices, maintain the security and integrity of institutional records, and facilitate court processes. You will also be responsible for developing and managing systems for data collection, tracking, and reporting. Additionally, you will provide administrative support to the OISC Central Unit to help streamline office operations and maintain compliance with legal and organizational standards.
Requirements
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
- An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
- An equivalent combination of education and experience.
Nice To Haves
- Responding to requests in writing DOC400
- Reviewing records requests
- Making decisions based on department policies
- Reviewing forms for completeness and accuracy
- Law Enforcement Database System (LEDS) Certification
- Working independently to set priorities, meet deadlines, and manage a caseload
- Interpreting and applying laws, rules and policies when making decisions
- Possess Public Notary Certification
Responsibilities
- ensure the smooth coordination of all records-related processes across OISC offices
- maintain the security and integrity of institutional records
- facilitate court processes
- developing and managing systems for data collection, tracking, and reporting
- provide administrative support to the OISC Central Unit to help streamline office operations and maintain compliance with legal and organizational standards
Benefits
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
501-1,000 employees
