Administrative Specialist III – DPD Open Records (Digital Team) (Dallas Police)

City of Dallas•Dallas, TX

3d•$25 - $29

About The Position

The Administrative Specialist III – DPD Open Records (Digital Team) is responsible for processing digital open records requests per the Texas Public Information Act. This position supports the records and management activities of DPD video and audio files to ensure compliance with state law, City Charter and City Code.

Requirements

Knowledge of Public Information Act (PIA).
Knowledge of state laws, City Charter and local ordinances pertaining to records management, including electronic records.
Knowledge of customer service and office administration.
Knowledge of records management technology and systems.
Knowledge of various software applications.
Knowledge of City's organizational structure.
Ability to receive requests, research files and compile data.
Ability to compile and assist in maintaining a variety of computerized and manual files.
Ability to troubleshoot problems with systems and record management.
Communicating effectively both verbally and in writing.
Establishing and maintaining effective working relationships.
High school diploma or GED.
Five (5) years administrative support experience involving three (3) or more of the following: Accounts payable/receivable. Invoice reconciliation and payment. Correspondence/publication preparation. Procurement. Budget analysis/preparation. Contract administration. Policy/procedure development. Records management and/or report writing. Financial management experience.
Must pass an intensive background investigation and drug test.
No FELONY or Class A MISDEMEANOR convictions.
No Class B MISDEMEANOR convictions within the last ten (10) years.
No family violence convictions.
Cannot currently be on deferred adjudication for any FELONY, Class A, or Class B MISDEMEANOR.

Responsibilities

Coordinates the receipt of requests for information under the Public Information Act for the Dallas Police Department
Reviews and reacts confidential records before the release of information in accordance with the Texas Public Information Act.
Reviews and reacts confidential audio and video records before the release of information in accordance with the Texas Public Information Act.
Assist and/or reviews electronic mail and file searches for records requests using City database systems.
Coordinates with Open Records Executive Administrator, Police Records Manager, and other police staff to complete requests for information.
Composes, edits and types correspondence, memoranda, reports, and other documents using various word and data processing software requiring knowledge of rules of grammar and practices of document preparation.
Assists with updates to the City's Public Information Policies and Procedures in accordance with the Texas Public Information Act.
Assist with cross-training backup staff in all records request processes and systems.
Provide administrative support to division staff.
Performs any and all other work as needed or assigned.