Independent AP/AR Specialist with Strong Attention to Detail

Knight Office Solutions Inc•San Antonio, TX

About The Position

We are seeking a highly independent and conscientious AP/AR Specialist with exceptional attention to detail and a strong commitment to accuracy, efficiency, and timeliness in all financial processes. This role is ideal for a proactive self-starter who thrives in a fast-paced environment, takes ownership of their work, and delivers consistently reliable financial support. This position is full-time, Monday – Friday, 8:00am – 5:00 pm. About Us Knight Office Solutions (KOS) is an independent technology dealer representing some of the best names in imaging, workflow, and IT. KOS has been voted as a Top Place to Work in San Antonio for twelve years in a row. Our mission is to help our customers reach their goals by providing client-focused technology solutions supported by a culture of service excellence and a commitment to doing the right thing. When you join the Knight team, you will enjoy: Leadership that promotes a balanced life which prioritizes faith, family, health, and work. A culture driven by our core values focused on honesty, integrity, giving back to the community, and enjoying what you do! A fast-paced growth industry focused on office technology. Access to local leadership. Volunteer Paid Time Off to give back to charitable and community organizations that matter to you. Opportunities for professional growth and development. Friendly and inclusive work environment that values teamwork, feedback, and collaboration. Also, a complete benefit package that includes: Medical Dental Vision Life Insurance Accidental death and disability insurance Short- and long-term disability insurance 401K (with company match) Learn more about Knight Office Solutions here.

Requirements

Strong integrity, ethics, and professionalism
Excellent customer service and communication skills
Team-oriented with the ability to work independently
Highly organized with strong attention to detail and accuracy
Able to manage multiple tasks, adapt to interruptions, and meet deadlines
Accepts feedback well and proactively seeks to improve processes
Reliable, accountable, and committed to high-quality work
Strong problem-solving and planning abilities
Proficient in Microsoft Office (Word, Excel, Outlook); E-automate a plus
Ability to perform basic business math and follow written or verbal instructions
High school diploma or GED required; 2–3 years of related experience preferred
Comfortable working in a standard office environment with light physical activity

Nice To Haves

E-automate a plus

Responsibilities

Past due AR activities to include unbilled contracts as well as unpaid invoices
AR customer and office support — properly handle customer support needs related to current and past-due follow-ups, as well as research and correspondence, certificate of insurance requirements, and vendor application forms
Ensure correct approval, sorting, coding, and matching of AP invoices/receipts
Regularly tabulate data and compile expense reports
Administrative duties - prepare regular and concise reports on contract billing and accounts receivable
Prepare and work in conjunction the Controller related to check payments, lease payments, credit card payments, chargebacks or returns, 3rd party collections and write offs to include accurate filing systems
Prepare and work in conjunction with Sales/Customer Support Specialists related to equipment order & contract payments
Prepare / update Standard Operating Procedures as needed

Benefits

Medical
Dental
Vision
Life Insurance
Accidental death and disability insurance
Short- and long-term disability insurance
401K (with company match)
Leadership that promotes a balanced life which prioritizes faith, family, health, and work.
A culture driven by our core values focused on honesty, integrity, giving back to the community, and enjoying what you do!
A fast-paced growth industry focused on office technology.
Access to local leadership.
Volunteer Paid Time Off to give back to charitable and community organizations that matter to you.
Opportunities for professional growth and development.
Friendly and inclusive work environment that values teamwork, feedback, and collaboration.