AR / AP Specialist

First Star Safety, LLC • Cincinnati, OH

1d • Onsite

About The Position

The AR/ AP Specialist is a crucial member of the First Star Safety team, providing comprehensive administrative support to ensure seamless office operations. This role is key to facilitating effective communication, managing client and vendor information, and supporting the organization's financial operations through diligent invoicing and record-keeping. This will be achieved by:
Serve as a model of efficiency, confidentiality, and professionalism within the office environment.
Contribute positively to our team by fostering an atmosphere of cooperation and respect.
Continuously seek ways to improve processes and enhance the overall operation of the business.
This role is designed for a proactive and organized individual who thrives in a dynamic environment and is eager to contribute to the success of First Star Safety and will serve as the "right-hand" to our Controller.

Requirements

• Experience with invoicing and financial data entry.
• Experience with Deltek / ComputerEase is required
• Proven verbal and written communication ability
• Strong organizational skills with an attention to detail and accuracy.
• Ability to manage time effectively and adapt to changing priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel)
• Demonstrated capability to work independently with minimal supervision.
• Ten-key proficiency and the ability to type 65+ WPM.
• A high school diploma or GED equivalent, with a preference for candidates who have additional education or experience in business administration.
• Possess all auditory, speaking and communicating capabilities
• Physical requirements: sitting, standing, walking, bending, twisting, climbing, pushing, pulling, lifting up to 25 lbs., seeing and reading
• All FSS employees are required to comply with our Substance Abuse Prevention Policy as a condition of employment. FSS may condition offers of employment upon taking and passing of a post-offer/pre-employment drug screen.

Nice To Haves

• Notary certification is a plus

Responsibilities

• Document Management: Efficiently maintain customer files and databases, ensuring documentation is organized and accessible. Handle the photocopying and printing of various documents as required.
• Inventory and Supplies Management: Keep track of office supplies, placing orders as needed to ensure the office is well-stocked and functional.
• Financial Support: Generate invoices, manage accounts payable and receivables, including making collection calls if necessary, and maintain accurate financial records.
• Assist office staff in maintaining files and database
• Assist in general project and organizational related administrative needs
• Organizing insurance information for contracts, fleet and equipment
• Maintain records of fleets registration, maintenance, insurance
• Assist with planning organizational related events
• Perform other duties as assigned to ensure the efficient and effective functioning of project

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED