Import Operations Administrator

The Fulton Group•Pulaski, NY

4d•$70,000 - $80,000

About The Position

The Fulton Companies is a private multi-national group of companies headquartered in beautiful Pulaski, NY, USA. Our founder, Lewis Palm, was a pioneer in the engineering of steam boilers and associated equipment for the laundry and dry-cleaning markets, he invented the first Vertical Tubeless Boiler in 1949. With our expansion of products and knowledge throughout the years, we are well known in many applications of your daily life including but not limited to, food processing, pharmaceutical, education, gas processing, laundry, dry cleaning, healthcare, and government / military. Fulton researches, engineers, manufactures, sells, and services complex thermal fluid, steam, and hydronic equipment along with engineered systems for a wide range of commercial and industrial applications. We strive for energy efficiencies, global impact, and environmental responsibility. Fulton has served as an industry leader of emerging heat transfer technologies for more than 70 years! Our culture thrives on the HEART values of the company and puts pride in our people. We encourage continued training and learning to grow you and your career with Fulton. HEART: Honesty and Integrity Effective and Results Oriented Always customer focused Respectful and considerate Team Player

Requirements

Associate degree or equivalent work experience in supply chain, logistics, or administrative coordination.
2–4 years of experience in logistics coordination, import/export administration, or supply chain support roles.
Basic understanding of international shipping terms and common import documentation.
Strong attention to detail and organizational skills.
Clear written and verbal communication skills.

Responsibilities

Maintain accurate import shipment records in Excel and SharePoint, including container numbers, booking references, ETAs, and delivery status.
Update shipment tracking files and internal schedules to reflect the latest available information.
Track receipt of commercial invoices, packing lists, and bills of lading from suppliers and brokers.
Organize and file import documentation to ensure information is readily available for internal teams and customs brokers.
Monitor inbound international shipments from booking through delivery and identify changes in status or timing.
Communicate regularly with freight forwarders, customs brokers, and internal stakeholders to obtain shipment updates and clarify information.
Provide clear, timely shipment status updates to Planning, Purchasing, and Operations.
Escalate delays, missing documentation, or data inconsistencies with relevant background and context.