IMPLEMENTATION AIDE

State of careers Rhode Island•Providence, RI

13d

About The Position

GENERAL STATEMENT OF DUTIES: To assist a high level state official by performing moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed. SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist in completion of duties. ILLUSTRATIVE EXAMPLES OF WORK PERFORMED: To assist a high level state official by performing moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government. To initiate, prepare, and distribute correspondence, and official forms, and documents to officially implement the decisions and actions as rendered by a superior. To oversee the official agency files and records and to insure their accuracy and are kept current. To gather information required for use as a basis for important administrative decisions. To relieve a superior of administrative details relating to the functions and activities of the organization including the contacting of officials and personnel for the purpose of obtaining information and recommendations relating to specific problems, activities, or policies. To requisition office supplies and equipment. To screen inquiries regarding agency policies and programs and to respond on behalf of superior whenever possible. To attend conferences and meetings on behalf of superior and prepare reports thereon. To do related work as required. GENERAL STATEMENT OF DUTIES: To assist a high level state official by performing moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed. SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist in completion of duties.

Requirements

A working knowledge of the principles and practices of public administration
A working knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices
The ability to establish and maintain effective working relations with personnel
A working knowledge of the principles and practices of effective implementation procedures for policies and procedures
The ability to prepare accurate and concise written reports
Related capacities and abilities
Experience working with a legal team of attorneys and management required.
Must have strong communication skills, both written and verbal.

Nice To Haves

Ability to manage tasks for a team handling high-volume, complex litigation and enforcement actions preferred.

Responsibilities

To assist a high level state official by performing moderately complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.
To initiate, prepare, and distribute correspondence, and official forms, and documents to officially implement the decisions and actions as rendered by a superior.
To oversee the official agency files and records and to insure their accuracy and are kept current.
To gather information required for use as a basis for important administrative decisions.
To relieve a superior of administrative details relating to the functions and activities of the organization including the contacting of officials and personnel for the purpose of obtaining information and recommendations relating to specific problems, activities, or policies.
To requisition office supplies and equipment.
To screen inquiries regarding agency policies and programs and to respond on behalf of superior whenever possible.
To attend conferences and meetings on behalf of superior and prepare reports thereon.
To do related work as required.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees.
Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit.
Accordingly, any employee hired after this date will be required to participate in the direct deposit system.
At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.

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