CHIEF IMPLEMENTATION AIDE

State of careers Rhode Island•East Greenwich, RI

About The Position

GENERAL STATEMENT OF DUTIES: To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required. SUPERVISION RECEIVED: Works under the general direction of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed. SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist. ILLUSTRATIVE EXAMPLES OF WORK PERFORMED: To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government. To oversee the official agency files and records and to insure their accuracy and are kept current. To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations. To perform as required, varied public relations related duties such as preparing news releases and writing and delivering speeches. To assist a superior by performing administrative tasks and research in the overall agency operation. To coordinate the flow of work among the various units within the agency. To respond to inquiries and to direct them to proper location for response when necessary. To attend conferences and meetings on behalf of superior and prepare reports thereon. To do related work as required. REQUIRED QUALIFICATIONS FOR APPOINTMENT: KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the principles and practices of public administration; a thorough knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices; the ability to establish and maintain effective working relations with personnel; a thorough knowledge of the principles and practices of effective implementation procedures for policies and procedures; the ability to prepare accurate and concise written reports; and related capacities and abilities. EDUCATION AND EXPERIENCE: Education: Such as may have been gained through: successful completion of at least two years of academic study in an accredited institution of higher education; and Experience: Such as may have been gained through: considerable employment in a supervisory position in state government assisting a high level state official performing complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all departments or agencies. Or, any combination of education and experience that shall be substantially equivalent to the above education and experience. Supplemental: Proficiency to demonstrate the ability to create, edit, manage, deliver and produce documents using SharePoint, PowerPoint, Excel and Word. Ability to review/gather documentation, analyze, compile, and summarize in written report. Create meeting invites to include both internal and external individuals. Prepare and type official letters as it pertains to any licensing actions. Organize and manage appeals hearing documentation and decisions, including creating a detailed tracker as a reference. As requested, attend and be the liaison for the Division on all appeals hearings related to employment, non-licensure appeals. Direct oversight of agencies provider files and records to ensure accuracy. Manage administrators’ schedule, prepare documents accordingly in advance for self and other participants as needed. Coordinate multiple projects and have oversight as to overall progress. Prepare agendas and summarize meeting minutes. Ability to study and analyze operational procedures to ensure regulations reflect newest changes. This includes but not limited to foster care, residential intervention programming and mental health laws to ensure regulations remain up to date. Responsible to track and assign providers to all units. Create kinship and therapeutic foster care providers (CPA’s) in both RICHST and BINTI; CCWIS MARVIN. Daily review of placement availability report (dashboard 516) and provide report out of changes to Licensing Supervisors/Administrators. Open, and review hard-copy mail and distribute accordingly. Send all Adam Walsh clearances statewide for those applying to be a foster parent. Prints and mails licenses to agency foster homes. Other duties as required.

Requirements

A thorough knowledge of the principles and practices of public administration
A thorough knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices
The ability to establish and maintain effective working relations with personnel
A thorough knowledge of the principles and practices of effective implementation procedures for policies and procedures
The ability to prepare accurate and concise written reports
Related capacities and abilities
Successful completion of at least two years of academic study in an accredited institution of higher education
Considerable employment in a supervisory position in state government assisting a high level state official performing complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all departments or agencies
Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.
Proficiency to demonstrate the ability to create, edit, manage, deliver and produce documents using SharePoint, PowerPoint, Excel and Word.
Ability to review/gather documentation, analyze, compile, and summarize in written report.

Responsibilities

Assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.
Oversee the official agency files and records and to insure their accuracy and are kept current.
Study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.
Perform as required, varied public relations related duties such as preparing news releases and writing and delivering speeches.
Assist a superior by performing administrative tasks and research in the overall agency operation.
Coordinate the flow of work among the various units within the agency.
Respond to inquiries and to direct them to proper location for response when necessary.
Attend conferences and meetings on behalf of superior and prepare reports thereon.
Do related work as required.
Create meeting invites to include both internal and external individuals.
Prepare and type official letters as it pertains to any licensing actions.
Organize and manage appeals hearing documentation and decisions, including creating a detailed tracker as a reference.
As requested, attend and be the liaison for the Division on all appeals hearings related to employment, non-licensure appeals.
Direct oversight of agencies provider files and records to ensure accuracy.
Manage administrators’ schedule, prepare documents accordingly in advance for self and other participants as needed.
Coordinate multiple projects and have oversight as to overall progress.
Prepare agendas and summarize meeting minutes.
Ability to study and analyze operational procedures to ensure regulations reflect newest changes.
Responsible to track and assign providers to all units.
Create kinship and therapeutic foster care providers (CPA’s) in both RICHST and BINTI; CCWIS MARVIN.
Daily review of placement availability report (dashboard 516) and provide report out of changes to Licensing Supervisors/Administrators.
Open, and review hard-copy mail and distribute accordingly.
Send all Adam Walsh clearances statewide for those applying to be a foster parent.
Prints and mails licenses to agency foster homes.
Other duties as required.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.
Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.

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