Immersions Program Coordinator
About The Position
The Immersion Program Coordinator plays a vital role in supporting the Professional Edge program’s industry-aligned Immersions. These experiential, project-based programs give students the opportunity to engage directly with employer partners, apply their learning to real-world business challenges, and build the skills and professional capital needed for career success. This position is responsible for the coordination and delivery of the Professional Edge Immersion program, serving as a central point of contact for both students and industry collaborators. The Immersion Program Coordinator oversees program outreach and recruitment, is responsible for selecting and onboarding participants, maintains regular communication with each cohort, provides support throughout each immersion, and exercises judgment regarding student dismissal when expectations are not met. The coordinator will also play an important role in troubleshooting student group dynamics and supporting participants in meeting the expectations for earning microcredentials. On the industry side, the coordinator manages relationships with partner organizations, facilitates scheduling and logistics for site visits, and helps align partner expectations with student deliverables. This position also plays a key administrative role in ensuring the success of the program. Responsibilities include managing application systems, coordinating transportation, issuing microcredentials, maintaining Microsoft Teams channels, and supporting program data collection and reporting. The successful candidate will bring a collaborative, student-centered mindset and strong organizational skills to a fast-paced, dynamic environment. This position reports to the Director of Student Engagement and Experiential Learning and works closely with other team members supporting experiential learning, industry partnerships, and student success initiatives. In addition, the Immersion Program Coordinator will periodically lead students on site visits to industry partner locations. This may involve securing appropriate transportation, driving a university vehicle, and coordinating schedules that occasionally require early morning or evening hours depending on the location and timing of events. These visits are typically day trips and are planned in collaboration with partner organizations to ensure a safe, meaningful, and well-supported experience for students.
Requirements
- Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
- Program coordination and organizational skills, including the ability to manage multiple priorities, work independently, and exercise sound judgment.
- Strong communication and interpersonal skills with cultural competence in working with individuals from diverse backgrounds and a customer service–oriented approach to building relationships.
- Proficiency with office and collaboration technologies, including Microsoft Office Suite and tools such as Microsoft Teams.
- Commitment to student success and experiential learning, with the ability to handle confidential or sensitive matters with professionalism and discretion.
Nice To Haves
- Two years of professional experience coordinating or managing programs, events, or projects involving multiple stakeholders in a higher education or similarly complex setting.
- Experience supporting student-facing programming or partnerships, such as student services, academic advising, career development, or working with employer/industry partners.
- Experience managing logistics, communications, and outreach for programs or events, including developing promotional or marketing materials.
- Proficiency with digital platforms and tools used for student engagement, including CRM or application management systems, and familiarity with digital badging or microcredentialing platforms (e.g., Canvas Credentials).
Responsibilities
- oversees program outreach and recruitment
- responsible for selecting and onboarding participants
- maintains regular communication with each cohort
- provides support throughout each immersion
- exercises judgment regarding student dismissal when expectations are not met
- troubleshooting student group dynamics
- supporting participants in meeting the expectations for earning microcredentials
- manages relationships with partner organizations
- facilitates scheduling and logistics for site visits
- helps align partner expectations with student deliverables
- managing application systems
- coordinating transportation
- issuing microcredentials
- maintaining Microsoft Teams channels
- supporting program data collection and reporting
- periodically lead students on site visits to industry partner locations
- securing appropriate transportation
- driving a university vehicle
- coordinating schedules that occasionally require early morning or evening hours
Benefits
- health insurance
- retirement plans
- paid time off
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
