HVAC Sales Coordinator
About The Position
Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025! Daikin Applied is seeking a Sales Coordinator II. You will have the ability to make an impact and shape your career with a company that is passionate about growth. The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor! Location: Orlando, FL - In-Office Your Responsibilities: Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity reassignments, maintenance, etc. Assist with the securing, booking and release for fabrication process Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required Assist in the preparation of customer proposals, PowerPoint presentations, letters, spreadsheets, issuance of bid bonds, certificates of Insurance, payment/performance bonds, pre-qualification questionnaires and order legal paperwork and forms to aid in finalization of contract award Set up project files, complete daily, weekly, or monthly project related reporting forms, files, faxes, or copies project documents Coordinate meetings, trade shows, events, etc. for sales teams Maintain local bid list. Assist in ordering or copying blueprints Manage incoming/outgoing project related mail, contract documents, submittals, and design documents as necessary Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs Assist in managing the contract closeout process to ensure the timely closure of projects Coordinate the installation transfer, warranty letter and customer contact/survey process as required Process subcontracts and subcontractor invoices Organize and maintain all subcontractor documentation (certificate of insurance, bonding, etc.) Coordinate Daikin Applied invoice processes, subcontractor requirements (such as: certificates of insurance, bonding, lien waivers, etc.) and materials to meet revenue plan Generate subcontracts, safety documents, and may release payments to subcontractors or associated invoices with A/R invoices under guidance from the sales leadership team Identify and set up procurement agreements for subcontractors or approved vendors. Assist in completing simple project billing schedules in the appropriate format within specified timeframes Complete requests for information, transmittal letters, customer warm-up letters, project organizational charts, certified payroll, owner directed insurance, etc. Research and reconcile contract mischarges. Perform project cost transfers as required Your Qualifications: Associate's Degree or Equivalent Experience 5+ years of sales coordinator/support experience Commercial HVAC experience is a plus Experience with Salesforce and/or any other sales tracking software Proficient knowledge of Microsoft Office Suite Your Benefits: Daikin Applied offers the following benefits for this position, subject to applicable eligibility requirements: Multiple medical insurance plan options + dental and vision insurance 401K retirement plan with employer match Paid time off and company paid holidays Paid sick time in accordance with the federal, state and local law Tuition Reimbursement after 6 months of continuous service Work visa sponsorship is not available for this position. The typical hourly pay rate for this position ranges from $31.73 - $50.77 in Florida. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location. #LI-JK1 #LI-Onsite If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied! Building a more sustainable planet. Creating comfortable, healthy spaces for people to connect, live and work. Perfecting the air we share. Daikin Applied is not just an HVAC company. We're part of a global technology powerhouse that uses Heating, Ventilation and Air Conditioning (HVAC) to transform the world. We're innovators and leaders. Not only as a business, but as individuals. And we are honored to say we were named to Forbes' America's Best-In-State Employers list for 2025, ranking #1 in Minnesota for Manufacturing and Engineering. We invest in our people, and our people invest in our customers and communities. This mutual commitment is the reason for our dynamic growth. So is an inclusive culture that encourages everyone to come to work as their whole selves and come together as a team that welcomes unique ideas, perspectives and backgrounds. You see, we're not just innovating on the outside. We're innovating on the inside to unlock people's unlimited potential and bring out the diverse and groundbreaking ideas that will help us solve today's most pressing challenges. That's why Daikin offers more than a job. Here's where you'll be heard, be valued, belong -- and be able to make your mark. Not finding the right fit? Let us know you're interested in a future opportunity by clicking Get Started below or create an account by clicking 'Sign In' at the top of the page to set up email alerts as new job postings become available that meet your interest!
Requirements
- Associate's Degree or Equivalent Experience
- 5+ years of sales coordinator/support experience
- Proficient knowledge of Microsoft Office Suite
Nice To Haves
- Commercial HVAC experience is a plus
- Experience with Salesforce and/or any other sales tracking software
Responsibilities
- Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity reassignments, maintenance, etc.
- Assist with the securing, booking and release for fabrication process
- Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required
- Assist in the preparation of customer proposals, PowerPoint presentations, letters, spreadsheets, issuance of bid bonds, certificates of Insurance, payment/performance bonds, pre-qualification questionnaires and order legal paperwork and forms to aid in finalization of contract award
- Set up project files, complete daily, weekly, or monthly project related reporting forms, files, faxes, or copies project documents
- Coordinate meetings, trade shows, events, etc. for sales teams
- Maintain local bid list.
- Assist in ordering or copying blueprints
- Manage incoming/outgoing project related mail, contract documents, submittals, and design documents as necessary
- Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs
- Assist in managing the contract closeout process to ensure the timely closure of projects
- Coordinate the installation transfer, warranty letter and customer contact/survey process as required
- Process subcontracts and subcontractor invoices
- Organize and maintain all subcontractor documentation (certificate of insurance, bonding, etc.)
- Coordinate Daikin Applied invoice processes, subcontractor requirements (such as: certificates of insurance, bonding, lien waivers, etc.) and materials to meet revenue plan
- Generate subcontracts, safety documents, and may release payments to subcontractors or associated invoices with A/R invoices under guidance from the sales leadership team
- Identify and set up procurement agreements for subcontractors or approved vendors.
- Assist in completing simple project billing schedules in the appropriate format within specified timeframes
- Complete requests for information, transmittal letters, customer warm-up letters, project organizational charts, certified payroll, owner directed insurance, etc.
- Research and reconcile contract mischarges.
- Perform project cost transfers as required
Benefits
- Multiple medical insurance plan options + dental and vision insurance
- 401K retirement plan with employer match
- Paid time off and company paid holidays
- Paid sick time in accordance with the federal, state and local law
- Tuition Reimbursement after 6 months of continuous service
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
