HVAC Sales Coordinator

Daikin Applied Americas • Jersey City, NJ

1d • $30 - $49 • Onsite

About The Position

Join the world's largest HVAC company, named by Forbes as one of America's Best-In-State Employers 2025! Daikin Applied is seeking a Sales Coordinator in our Jersey City office! This role will support the Sales Representatives with daily activity within the sales process. This role will compile data for customers and sales reps, analyze data, assist with the bid process, and work on customer proposals. The Sales Coordinator is also responsible for activities associated with inside sales, sales support, customer service, service fulfilment coordination, and administrative functions that support the service office. Come be a part of an exciting journey at Daikin Applied, where innovation and excellence drive our every endeavor! Location: Onsite in Jersey City What you will do: Assist with the preparation of customer quotes and proposals Set up project files, completes daily, weekly, or monthly project related reporting forms, files, faxes, or copies project documents Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity re-assignments, maintenance, etc. Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required. Assist in the preparation of PowerPoint presentations, letters, spreadsheets, issuance of bid bonds, certificates of Insurance, payment/performance bonds, pre-qualification questionnaires and order legal paperwork and forms to aid in finalization of contract award Coordinate meetings, trade shows, events, etc. for sales teams Maintain local bid list. Assist in ordering or copying blueprints Manage incoming/outgoing project related mail, contract documents, submittals, and design documents as necessary Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs Assist in managing the contract closeout process to ensure the timely closure of projects Coordinate the installation transfer, warranty letter and customer contact/survey process as required Process subcontracts and subcontractor invoices Organize and maintains all subcontractor documentation (certificate of insurance, bonding, etc.) Coordinate Daikin Applied invoice processes, subcontractor requirements (such as: certificates of insurance, bonding, lien waivers, etc.) and materials to meet revenue plan Generate subcontracts, safety documents, and may release payments to subcontractors or associated invoices with A/R invoices under guidance from the sales leadership team Identify and set up procurement agreements for subcontractors or approved vendors. Assist in completing simple project billing schedules in the appropriate format within specified timeframes Complete requests for information, transmittal letters, customer warm-up letters, project organizational charts, certified payroll, owner directed insurance, etc. Research and reconcile contract mischarges. Perform project cost transfers as required What’s in it for you: The ability to make an impact and shape your career with a company that is passionate about growth. The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best. Minimum Qualifications: High school diploma or GED 3–5 years related experience or a bachelor's degree may be considered in lieu of work experience Experience with Microsoft Office Suite, Salesforce, or other sales tracking systems Live 10-20 miles from our Jersey City location (preferred) Work visa sponsorship is not available for this position. What’s in it for you: Competitive pay and benefits including Medical/Dental/Vision coverage, paid time off, 401K match, support for community involvement and much more! The ability to make an impact and shape your career with a company that is passionate about growth The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best The opportunity to work for a leading innovator in HVAC and make a difference in environmental initiatives to create a more sustainable world for all Potential to make an impact and shape your career with a company that is passionate about growth and development Endless opportunities to make an impact in a people-centered, growing company The typical annual base salary for this position ranges from $30.29 -$49.48/hr in New York and New Jersey. The range displayed represents the pay range for all positions in the job grade which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location. Additionally, this position is eligible for a sales incentive plan. #LI-MT1 #LI-Hybrid If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Daikin Applied! Building a more sustainable planet. Creating comfortable, healthy spaces for people to connect, live and work. Perfecting the air we share. Daikin Applied is not just an HVAC company. We're part of a global technology powerhouse that uses Heating, Ventilation and Air Conditioning (HVAC) to transform the world. We're innovators and leaders. Not only as a business, but as individuals. And we are honored to say we were named to Forbes' America's Best-In-State Employers list for 2025, ranking #1 in Minnesota for Manufacturing and Engineering. We invest in our people, and our people invest in our customers and communities. This mutual commitment is the reason for our dynamic growth. So is an inclusive culture that encourages everyone to come to work as their whole selves and come together as a team that welcomes unique ideas, perspectives and backgrounds. You see, we're not just innovating on the outside. We're innovating on the inside to unlock people's unlimited potential and bring out the diverse and groundbreaking ideas that will help us solve today's most pressing challenges. That's why Daikin offers more than a job. Here's where you'll be heard, be valued, belong -- and be able to make your mark. Not finding the right fit? Let us know you're interested in a future opportunity by clicking Get Started below or create an account by clicking 'Sign In' at the top of the page to set up email alerts as new job postings become available that meet your interest!

Requirements

• High school diploma or GED
• 3–5 years related experience or a bachelor's degree may be considered in lieu of work experience
• Experience with Microsoft Office Suite, Salesforce, or other sales tracking systems
• Work visa sponsorship is not available for this position.

Nice To Haves

• Live 10-20 miles from our Jersey City location (preferred)

Responsibilities

• Assist with the preparation of customer quotes and proposals
• Set up project files, completes daily, weekly, or monthly project related reporting forms, files, faxes, or copies project documents
• Assist with data entry and maintaining the integrity of the local office database including forecast reports, opportunity reports, opportunity re-assignments, maintenance, etc.
• Assist in completing change order proposals and booking the related change orders within the order management system, including updating office file as required.
• Assist in the preparation of PowerPoint presentations, letters, spreadsheets, issuance of bid bonds, certificates of Insurance, payment/performance bonds, pre-qualification questionnaires and order legal paperwork and forms to aid in finalization of contract award
• Coordinate meetings, trade shows, events, etc. for sales teams
• Maintain local bid list.
• Assist in ordering or copying blueprints
• Manage incoming/outgoing project related mail, contract documents, submittals, and design documents as necessary
• Assist in updating and scheduling service labor, material, and subcontract labor for the purpose of projecting planned project costs
• Assist in managing the contract closeout process to ensure the timely closure of projects
• Coordinate the installation transfer, warranty letter and customer contact/survey process as required
• Process subcontracts and subcontractor invoices
• Organize and maintains all subcontractor documentation (certificate of insurance, bonding, etc.)
• Coordinate Daikin Applied invoice processes, subcontractor requirements (such as: certificates of insurance, bonding, lien waivers, etc.) and materials to meet revenue plan
• Generate subcontracts, safety documents, and may release payments to subcontractors or associated invoices with A/R invoices under guidance from the sales leadership team
• Identify and set up procurement agreements for subcontractors or approved vendors.
• Assist in completing simple project billing schedules in the appropriate format within specified timeframes
• Complete requests for information, transmittal letters, customer warm-up letters, project organizational charts, certified payroll, owner directed insurance, etc.
• Research and reconcile contract mischarges.
• Perform project cost transfers as required

Benefits

• Competitive pay and benefits including Medical/Dental/Vision coverage, paid time off, 401K match, support for community involvement and much more!
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best
• The opportunity to work for a leading innovator in HVAC and make a difference in environmental initiatives to create a more sustainable world for all
• Potential to make an impact and shape your career with a company that is passionate about growth and development
• Endless opportunities to make an impact in a people-centered, growing company

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED