HVAC Project Manager

Yale Mechanical•Sauk Rapids, MN

10d•$100,000 - $115,000

About The Position

In this role, the HVAC Project Manager oversees the full lifecycle of HVAC projects – from initial proposal to final delivery – ensuring on-time, on-budget, and high-quality outcomes. This role drives client satisfaction, manages trusting relationships, develops project estimates, coordinates internal and subcontractor teams, and ensures adherence to Yale’s safety and performance standards. Key responsibilities include: Sales & Business Development Drive business growth through proactive outreach, networking, and relationship-building with commercial and industrial clients. Prepare and deliver proposals, estimates, and presentations for HVAC projects, including system design and equipment selection. Negotiate contracts, pricing, and service agreements to secure project commitments. Identify customer needs to propose customized HVAC solutions that align with budgets and timelines. Project Management Lead projects from sale through completion, ensuring scope, schedule, and budget alignment. Develop detailed project plans and track progress through milestones. Coordinate with engineers, installers, subcontractors, and other stakeholders to ensure seamless execution. Manage documentation – contracts, change orders, budgets, and project reports. Ensure compliance with local, state, and federal regulations, safety standards, and building codes. Customer Relationship Management Maintain long-term client relationships to drive repeat business and referrals. Provide post-installation support and ensure customer satisfaction. Identify opportunities for value-added services or system upgrades. Team Collaboration & Leadership Partner with engineers, service technicians, millwrights and admin staff to ensure alignment and quality. Mentor junior staff and share technical and sales best practices. Stay current on HVAC technologies and trends through ongoing professional development.

Requirements

3-5 years’ experience in HVAC sales, project management, or related mechanical contracting field.
Bachelor’s degree in engineering, HVAC design, or related field (or relevant experience) is preferred.
Proven success managing HVAC projects from start to finish.
Knowledge of HVAC design, installation, and mechanical systems, including airside, chilled water, steam and heating systems.
Familiarity with project management tools and CRM platforms.
Strong organizational, time management, and communication skills.
Ability to work under pressure and manage multiple priorities.
Professional, respectful presence on the phone, via electronic communications, and physically in the office.
Must pass a criminal history background check.

Nice To Haves

Certifications are a plus – e.g., P.E., E.I.T., HVAC certifications.

Responsibilities

Drive business growth through proactive outreach, networking, and relationship-building with commercial and industrial clients.
Prepare and deliver proposals, estimates, and presentations for HVAC projects, including system design and equipment selection.
Negotiate contracts, pricing, and service agreements to secure project commitments.
Identify customer needs to propose customized HVAC solutions that align with budgets and timelines.
Lead projects from sale through completion, ensuring scope, schedule, and budget alignment.
Develop detailed project plans and track progress through milestones.
Coordinate with engineers, installers, subcontractors, and other stakeholders to ensure seamless execution.
Manage documentation – contracts, change orders, budgets, and project reports.
Ensure compliance with local, state, and federal regulations, safety standards, and building codes.
Maintain long-term client relationships to drive repeat business and referrals.
Provide post-installation support and ensure customer satisfaction.
Identify opportunities for value-added services or system upgrades.
Partner with engineers, service technicians, millwrights and admin staff to ensure alignment and quality.
Mentor junior staff and share technical and sales best practices.
Stay current on HVAC technologies and trends through ongoing professional development.