HVAC Project Coordinator

Inland Mechanical Services Inc•Corona, CA

About The Position

As the HVAC Project Coordinator, you would be responsible for planning, organizing, and directing the activities of a construction project, including ordering material and job site logistics, under the direction of the Project Manager. You will assist in preparation of contracts, negotiating changes with the general contractor, architect, and or engineers, as well as subcontractors, vendors, and clients, to ensure the thorough and complete execution of a construction project. ABOUT OUR COMPANY We are Inland Mechanical Services Inc; we provide HVAC Services and are growing by the day. Our mission is to advance the lives we touch, empowering business through solutions, propelling success together. Inland Mechanical Services’ Vision is to be the Benchmark of Remarkable Service to our industry and our clients. To create a Team of 300 Strong Nationwide operating at the highest level of Impact! Reaching $200MM in annual Revenue By 2030. We are Intentional and Transparent in our pursuit to see every team member reach their personal, professional, and financial goals through the work we do together. Our core values are the backbone of our business and guide our hiring process: we are seeking accountable, aligned, disciplined, intentional, transparent individuals who pursue excellence!

Requirements

High School Diploma or Equivalent (GED) required; with equivalent experience
2+ Years Construction Project Coordination Experience
Proficient in
Microsoft Excell
Microsoft Word
Microsoft Power Point
Clean driving record
Valid driver’s license

Responsibilities

Excellent communication skills
Co-workers
Management
Between Departments
Clients
Vendors
Subcontractors
Plan and organize work to maximize crew productivity by deploying delay-free production practices
Participate in project design meetings and propose improvements as necessary
Plan and manage team goals, project schedules and new information
Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails
Communicate with clients to identify and define project requirements, scope and objectives
Adhere to budget by monitoring expenses and implementing cost-saving measures
Understand full Scope of Work (SOW) and specifications of the project assigned
Work with Project Estimator and project Manager to ensure all material and equipment required to execute the project scope of work is ordered and received on time to execute projects by agreed upon schedule
Coordinate with project management team daily to provide field technicians with any and all missing information and material
Ensure all safety requirements are being met throughout the project, and review as needed with Safety Manager
Manage progress and adjust as needed
Ensure all activities are completed according to the agreed upon plan and specifications
Accurately report to supervisor hours worked, production, plan discrepancies, and completed quantities
Create and submit to Project Manager all Change Orders, RFI’s, to ensure project is completed per the agreed upon scope of work and mechanical drawings provided. Including to ensure that all appropriate revenue is identified and accounted for
Maintain professional relationships with owner, engineers, and worksite team members
Identify areas of opportunity to improve processes, and provide additional support to field staff to maximize team execution of all projects
Perform other duties as assigned