Human Resources Specialist (0081200)

University of Hawaii System•Honolulu, HI

39d

About The Position

READVERTISEMENT Title: Human Resources Specialist Position Number: 0081200 Hiring Unit: VP for Administration, Office of Human Resources Location: Manoa Campus Date Posted: November 22, 2025 Closing Date: December 8, 2025; 11:59 PM, HST Salary: salary schedules and placement information Additional Salary Info: Band B, minimum $5,434 per month Full Time/Part Time: Full-time Temporary/Permanent: Permanent Funding: General Other Conditions: Position is excluded from collective bargaining. Duties and Responsibilities (Denotes Essential Functions) Provides direct human resources (HR) support to Campus Operations & Facilities (COPF) assigned units on the full range of technical and administrative HR management services, including: classification of positions, recruitment and selection, salary placements, benefits, labor relations, staff development and training, drug and alcohol testing. Advises the COPF Director, managers/supervisors, employees on the interpretation and appropriate application of collective bargaining agreement provisions, State and University policies and procedures, federal and state laws, rules and regulations and best HR practices. Works with COPF Director, managers/supervisors and fiscal office on maintaining inventory of vacant positions. Maintains, updates, and completes reports on position status as requested. Assists in identifying and recommending positions suitable for recruitment and filling. Manages recruitment and filling of COPF positions. Advertises internal vacancies, works with DHRD to fill positions externally, screen internal applications and refers internal and external applications to hiring managers/committees, corresponds with applicants. Meets with new employees, provides new hire and benefits orientation and ensures new hire forms are properly completed and processed. Executes, audits, and processes HR transactions in PeopleSoft for COPF employees including new hires, leave without pay, supervisor and other data changes, terminations, workers compensation actions, etc. and ensures accuracy and timeliness of actions. Responsible for benefits administration for COPF employees including advising employees on benefit programs and processing claims, enrollment, changes and terminations on a timely basis. Provides labor relations support and training to the COPF Director, managers/supervisors and employees as needed. Provides guidance, recommends appropriate action and may provide alternative courses of action to solve complex/sensitive problems as appropriate. Investigates formal/informal complaints/grievances relating to personnel matters as assigned by supervisor. Submits drafts of fact-finding reports and decision letters for review to supervisor prior to finalization. Responsible for personnel records management, including but not limited to employee performance appraisals, training, and maintenance and monitoring of vacation and sick leave records and assists with COPF¿s organizational charts. Utilizes new & existing technologies (e.g. HIP, google suite, OnBase digital filing system, DHRD & UH HR systems) to streamline work processes and maximize output on assigned tasks. Uses discretion and tact in handling sensitive and confidential information when responding to inquiries and requests for information. Other duties as assigned

Requirements

Possession of a baccalaureate degree in human resources management, business administration, education, or related field and 3 years of progressively responsible professional experience with responsibilities for human resources management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the human resources management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources management.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing, spreadsheet and presentation software.
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Demonstrated ability to exercise tact, confidentiality, sound discretion and judgment and timeliness in performance of work.
Demonstrated ability to embrace, apply, and use technology to maximize effectiveness and efficiency.

Nice To Haves

Must be highly organized and detailed-oriented.
Work experience in providing customer service.
Experience in conducting investigations and writing reports of findings.

Responsibilities

Provides direct human resources (HR) support to Campus Operations & Facilities (COPF) assigned units on the full range of technical and administrative HR management services, including: classification of positions, recruitment and selection, salary placements, benefits, labor relations, staff development and training, drug and alcohol testing.
Advises the COPF Director, managers/supervisors, employees on the interpretation and appropriate application of collective bargaining agreement provisions, State and University policies and procedures, federal and state laws, rules and regulations and best HR practices.
Works with COPF Director, managers/supervisors and fiscal office on maintaining inventory of vacant positions. Maintains, updates, and completes reports on position status as requested. Assists in identifying and recommending positions suitable for recruitment and filling.
Manages recruitment and filling of COPF positions. Advertises internal vacancies, works with DHRD to fill positions externally, screen internal applications and refers internal and external applications to hiring managers/committees, corresponds with applicants.
Meets with new employees, provides new hire and benefits orientation and ensures new hire forms are properly completed and processed.
Executes, audits, and processes HR transactions in PeopleSoft for COPF employees including new hires, leave without pay, supervisor and other data changes, terminations, workers compensation actions, etc. and ensures accuracy and timeliness of actions.
Responsible for benefits administration for COPF employees including advising employees on benefit programs and processing claims, enrollment, changes and terminations on a timely basis.
Provides labor relations support and training to the COPF Director, managers/supervisors and employees as needed. Provides guidance, recommends appropriate action and may provide alternative courses of action to solve complex/sensitive problems as appropriate.
Investigates formal/informal complaints/grievances relating to personnel matters as assigned by supervisor. Submits drafts of fact-finding reports and decision letters for review to supervisor prior to finalization.
Responsible for personnel records management, including but not limited to employee performance appraisals, training, and maintenance and monitoring of vacation and sick leave records and assists with COPF¿s organizational charts.
Utilizes new & existing technologies (e.g. HIP, google suite, OnBase digital filing system, DHRD & UH HR systems) to streamline work processes and maximize output on assigned tasks.
Uses discretion and tact in handling sensitive and confidential information when responding to inquiries and requests for information.
Other duties as assigned