Human Resources Specialist

Seattle Symphony Orchestra Inc • Seattle, WA

28d • $35 - $40 • Hybrid

About The Position

The HR Specialist is a key contributor to the People & Culture department and an important contact and resource for Seattle Symphony and Benaroya Hall employees. Responsible for general benefits administration, recruiting, employee onboarding & offboarding, claims management, employee relations, recordkeeping, People & Culture department project coordination and support.

Requirements

• 2-4 years of Human Resources experience
• Working knowledge of HRIS and payroll systems (Paylocity)
• Good working knowledge of local, state, and federal employment laws and practices
• Required knowledge of ADA, EEO, OSHA, FMLA, and FLSA regulations
• Demonstrates a strong commitment to employee advocacy by actively listening, following up, and ensuring employees feel heard, supported, and valued.
• Demonstrated ability to coach others in a supportive and confident manner
• Understanding of importance of maintaining confidentiality in managing sensitive matters and information.
• Creative, self-motivated professional with a positive attitude and a desire to collaborate with others
• Ability to build and maintain strong working relationships and engender employee trust
• Excellent time management skills and ability to prioritize and meet deadlines in a fast-paced environment
• The functions of this position are performed primarily in an office environment
• Regular activities include frequent sitting, standing, walking, reaching and bending
• This position may require occasional pulling, lifting and climbing stairs
• Ability to speak, hear and communicate clearly while handling staff inquiries, telephone calls and customer requests
• Specific vision abilities require close visual acuity for viewing a computer screen and reading, preparing, entering and/or analyzing data
• This position requires repetitive motions of the wrists, hands and fingers for typing at a standard keyboard and regular pinching, picking up and holding writing utensils and other office tools
• Must have the ability to lift 30 pounds as needed

Responsibilities

• Coordinate employee benefits processes, including: · Serving as the first point of contact for benefits-related inquiries · Orienting new employees on benefits · Processing benefit changes and maintaining benefits records and files · Ensuring compliance with new benefits-related regulations · Acting as liaison between benefit providers, brokers, and employees to resolve questions and issues
• Assists People & Culture Director with management of Open Enrollment
• Run full-cycle recruiting, onboarding, and offboarding processes to ensure timely and effective employee transitions.
• Partner with hiring managers and IT to deliver a seamless and engaging Day One onboarding experience.
• Maintain precise and up-to-date employee data within the HRIS and related internal platforms.
• Coordinate end-to-end offboarding logistics, including documentation, access removal, final pay processing.
• Maintain accurate employee files, databases, records, and HR statistics.
• Track and maintain data required for compliance with state and federal laws and ordinances.
• Ensure compliance with all applicable local, regional, state, and federal regulations.
• Attend Safety Committee meetings.
• Maintain required federal and state labor law and safety postings and bulletin boards.
• Provide exceptional customer service in a professional and collaborative manner, partnering with the Director of People & Culture to support best HR practices.
• Contribute to and participate in HR initiatives that foster a positive, creative, and team-oriented culture.
• Serve as the first point of contact for staff and musicians regarding HR policies and procedures.
• Promote a supportive and inclusive work environment and assist in resolving employee relations matters.
• Coordinate office management tools, lists, and processes, including annual clean-up day, organizational charts, and employee social events.
• Create and maintain forms, systems, and procedures to improve departmental and cross-departmental efficiency.
• Provide backup assistance coverage for the office assistant.
• Provide support for special projects and other duties as assigned.
• Support the planning and coordination of employee training programs, social functions, and engagement & wellness activities.

Benefits

• Excellent Medical, Dental and Vision insurance plan (PPO, low deductible)
• Employer paid Long-Term Disability, AD&D and Life Insurance
• Employer paid ORCA pass for Metro, Sound Transit, the WA State ferries, or other public transport system
• 403b retirement savings plan with employer matching after 1 year
• 10 days of vacation time; 10 days of sick time
• 2 personal days
• 11 paid holidays per year
• Your birthday off!
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees