Human Resources Specialist

The Salvation Army•Syracuse, NY

About The Position

The Human Resources Specialist will assist Hiring Managers with the overall hiring and on-boarding process of newly hired and rehired employees for Syracuse Area Services. This position is considered to have a dual role. As a Recruiter, responsibility for the Recruitment, Hiring, and On Boarding of new and rehired employees. As a HR Specialist they will provide administrative Human Resources related office support and project coordination for the Human Resources Manager. The work performed is considered highly confidential and must be held in high regard due to the nature of the work they are assigned to complete.

Requirements

BS Degree with 1-2 years of related experience
Human Resources: Recruitment and Interviewing Skills
Knowledge and experience using HRIS systems
Knowledge of Federal and State Employment laws.
Administrative Office: Exceedingly well organized, efficient, and ability to multi-task.
Possess a high level of professionalism, confidentiality, and cultural competence.
Ability to communicate with all levels of Officers, Leadership, Employees, Customers, and Stakeholders.
Excellent command of the English language verbal and written form.
Proficiency with grammar and proofreading.
PC Skills: Intermediate to advanced level computer skills.
MS Word, Excel, PowerPoint, Adobe Illustrator
Valid NYS Driver License that will meet The Salvation Army's driving program

Nice To Haves

Knowledge of ICIMS recruiting software preferred.
Knowledge and experience with AA plan requirements and reporting.
Experience working with payroll processing and financial software is helpful

Responsibilities

Assist HR Manager with the processing of confidential documents to include complaints, investigations, performance evaluations, and progressive disciplines.
Update and maintain HR related documents, such as job descriptions and forms as needed to ensure efficient and effective processes.
Make certain compliance with related Federal and State labor laws ensuring legal compliance and fostering a positive workplace culture.
Demonstrates a high degree of confidentiality while handling privacy protected materials required by law.
Establish, maintain, process, and update office files and/or other confidential documents.
Assists the Divisional Compensation and Benefits Department with the local coordination of the annual employee benefit enrollment period.
Supports the Human Resources Manager and Leadership through the Annual Performance Evaluation Process.
HR Specialist will work with hiring managers while following established policies and procedures, will manage the full cycle recruitment of employees, develops hiring plans, and tools needed for current and newly created positions.
Attracts diverse and qualified applicant pool by posting approved job openings to web sites, job boards and social media sites.
Creates advertisements for job openings.
Posting and cancellation of job postings within TSA’s website utilizing ICIMS on-line applicant tracking system.
Review resumes, conduct initial phone screenings, and evaluate qualifications against job requirements for job openings in Administration.
Collaborates with department heads to understand their unique needs and develop effective recruitment strategies.
Ensures compliance with all internal and external hiring requirements.
Serves as point of contact with Hiring Managers to receive and audit for accuracy/compliance HR related documents for submission to the Command Finance Committee-CFC for approval using TSAMM.
Prepares and extends job offers to candidates that have been approved for hire.
Point of contact for the receiving, processing, and results for new hire paperwork, background investigations, drug screens, and fingerprinting.
Responsible for the processing of background screenings of newly hired and rehired employees.
Establishes, reviews, and audits personnel file documents to ensure the file is complete.
Creates and submits to DHQ-Human Resources personnel file documents for entry into UKG Pro and for the proper storage of personnel files.
Responsible for the development and coordination of the employee on-boarding experience with the Hiring Manager to ensure a welcoming and engaging introduction to the agency.
Schedules, coordinates and delivers new employee onboarding.
Provides the necessary required employee trainings during employee onboarding.
Will meet with the new or rehired employee on their first day of employment to assist with the new hire documents that are required to be completed on the first day of employment.
Update, maintain and recommend employee onboarding activities to assist with the continued engagement and retention of employees.

Benefits

Paid Holiday's, Vacation Time & Personal Days
Sick Time=1 sick day per month accrual and Attendance Bonus
Remitted Tuition Program with Syracuse University.
Medical, Dental (includes orthodontia ryder), Vision Insurances, and Flexible Spending Account.
Insurance cost is less than a 12% contribution of payment by our employees.
Pension Plan and Tax deferred annuity savings account.
Forgiveness loan=The Salvation Army is considered a qualified organization for this Federal program.
Long-Term, Short-Term Disability Programs and Life/Supplemental Insurances
On-site Day Care and Pre-K program with employee discount
"Free" Parking at our covered parking lot.