HUMAN RESOURCES SPECIALIST - MIAMI
About The Position
General Office and Admin - This family allocate physical resources and implement the policies while they store and pass on information to those who need it to contribute to the bank's business. Provides support across various functional areas of the human resources department, including but not limited to, operational oversight, employment lifecycle processes, personnel records, recruitment, and insurance benefits. The specialist is dedicated to ensuring that department operations are conducted smoothly and align with the highest standards of company policy and legal compliance. Working under direct supervision, the Specialist is crucial in preserving the efficacy of departmental procedures and systems.
Requirements
- AA Degree - 2 years equivalent in HR
- Good communication skills is required for this position
- Good mathematical, writing, computer and communication skills
- Attention to details
- Ability to use office equipment, such as computer terminal, calculator, copier, fax machine
- Able to handle stress
Nice To Haves
- Certificate in Payroll - Preferred
Responsibilities
- Centralize budget creation, forecast and monitoring to identify variances.
- Oversee and utilize systems including OnBase, ADP, Talent Center, Xapiens, Vacancy Management System, and additional platforms as adopted, ensuring streamlined department operations and peak performance across all systems.
- Generate and analyze ADP reports, ensuring accurate processing and data management.
- Maintain and produce department reports for Corporate and Regional personnel, ensuring they reflect current operations and strategic goals.
- Collect, review, and submit corporate credit card expenses reports in a timely manner.
- Coordinate internal audit activities and assist with internal monthly SOX reviews to uphold operational integrity.
- Update and maintain vendor management information, while also meeting annual documentation requirements and addressing any ad-hoc needs.
- Support the revision of department procedures and policies.
- Ensure compliance with Federal and State Labor Laws and internal policies detailed in the Employee Manual.
- Assist HR Manager and Team as needed. Support Training Initiatives -Execute the Employee Volunteering Program.
- Support and Execute the Employee Engagement Activities.
- Oversee mandatory absences processes and ensure compliance, reporting and monitoring.
- Support recruitment efforts in alignment with departmental needs and objectives.
- Verify all documents for eligibility and legal compliance, such as I-9 forms, E-Verify, OFAC.
- Prepare monthly payments of insurance premiums on time to avoid risk of cancellation
- Conducts reconciliation and compares monthly billing charge with the employees’ monthly contributions to prevent discrepancies.
- Enroll and update any insurance information or records through the insurance carrier website.
- Calculation of final insurance contribution of the terminated employees.
- Reconciliation of insurance GL accounts monthly. Able to allocate any difference.
- Report terminated employees to the insurance broker for COBRA purpose.
- Assist in the preparation of new hire insurance packages.
- Coordinate and execute employee-related activities and events.
- Manage uniform distribution and inventory management to ensure availability and proper allocation.
- -Covers reception area according to the schedule.
- Provide cross-functional support within the department as needed
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
101-250 employees
