Human Resources Specialist w/ Recruiting Support

Rugiet Health • Austin, TX

13d • Hybrid

About The Position

Rugiet Health is a fast-growing, Austin-based direct-to-consumer telemedicine company revolutionizing men's and women's health and hormone optimization. We are committed to democratizing access to best-in-class compounded medications through a bespoke digital experience, combining luxury service with clinical excellence. Our small but passionate management team has deep industry experience in Clinical, Marketing, and Technology verticals. We are a disruptive force in the US healthcare market, constantly innovating to provide personalized solutions for a healthier, more fulfilling life. We are seeking a highly organized, proactive, and detail-oriented Human Resources & Recruiting Specialist to join our rapidly growing team. This role will be instrumental in supporting both our talent acquisition efforts and key HR operational functions, ensuring a seamless experience for both candidates and employees. You will play a crucial role in helping us scale efficiently, attract top talent, and maintain our vibrant company culture during a period of significant growth. If you are a versatile HR professional with strong recruiting coordination skills, thrive in a fast-paced environment, and are passionate about supporting an innovative healthcare company, we encourage you to apply!

Requirements

• 2-4+ years of combined experience in Human Resources Coordination, Recruiting Coordination, HR Operations, or a similar generalist role.
• Proven experience owning interview scheduling and managing candidate pipelines efficiently.
• Proficiency with Applicant Tracking Systems (ATS) and HR Information Systems (HRIS).
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills, with a professional and friendly demeanor.
• Ability to manage multiple priorities in a fast-paced, dynamic environment.
• High level of discretion and ability to handle confidential information with integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Proactive, self-motivated, and a quick learner.
• Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.

Nice To Haves

• Experience working in a high-growth startup environment.
• Experience in the direct-to-consumer (D2C) or healthcare/telemedicine industry.
• Experience supporting remote and hybrid teams.

Responsibilities

• Coordinate and facilitate the onboarding process for new hires, including preparing new hire packets, coordinating IT setup, conducting HR orientations, and ensuring a smooth transition into the company. Support offboarding logistics as needed.
• Maintain accurate employee data within our HR Information System (HRIS), processing new hires, changes, and terminations.
• Serve as a frontline resource for basic HR inquiries from employees regarding policies, benefits, and general HR processes, escalating complex issues to appropriate team members.
• Assist with ensuring HR processes and documentation comply with federal, state, and local employment laws and regulations.
• Support various HR initiatives and programs, such as employee engagement activities, performance management cycles, and benefits administration.
• Assist in developing, organizing, and maintaining HR documents, policies, templates, and employee handbooks.
• Own the end-to-end interview scheduling process, including coordinating complex calendars, sending invitations, and managing logistics for all candidate interviews (phone, video, in-person).
• Ensure a positive and seamless candidate experience from initial contact through offer acceptance, providing timely communication and acting as a primary point of contact for candidate inquiries.
• Maintain meticulous data integrity within our Applicant Tracking System (ATS), ensuring all candidate information, interview feedback, and process stages are accurately recorded.
• Assist in drafting, posting, and refreshing job requisitions across various job boards, social media platforms, and university career sites. Conduct initial resume screening and basic sourcing to identify qualified candidates.
• Generate regular reports on recruiting metrics (e.g., time-to-fill, source of hire, candidate pipeline status) to help optimize our talent acquisition strategies.
• Prepare offer letters, background check initiation, and new hire paperwork, ensuring accuracy and timely delivery.

Benefits

• Impactful Work: Contribute directly to the growth of a company revolutionizing healthcare.
• Dynamic Environment: Gain valuable experience in a rapidly scaling startup.
• Exposure: Work across both HR and Recruiting functions, broadening your skill set.
• Collaborative Team: Join a passionate and supportive team.
• Flexibility: This is a hybrid work arrangement.
• Future Potential: Opportunity for extension or conversion to a full-time role based on performance and business needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level