Human Resources Secretary Substitute

Woonsocket Education Department•Woonsocket, RI

About The Position

The Human Resources Secretary/Administration Building Receptionist is responsible for confidential clerical support that is complex and requires the ability to work in an independent, responsible, and professional manner. This position assures smooth and efficient operation of the Human Resource department. The Human Resources Secretary/Administration Building Receptionist reports directly to the Human Resources Director with directives from the Human Resources Coordinator. Essential Functions: Receptionist: Responsible for answering and directing phone calls to the appropriate administrative department ensuring efficient communication. Responsible for ensuring the security of the administrative building by greeting and screening visitors prior to entering the building. Responsible for maintaining the visitor log. Responsible for maintaining and distributing the administration and school contact lists. Responsible for the sorting and distribution of daily interoffice mail, USPS, and other vendor deliveries. Responsible for maintaining the calendar for the first floor conference room. Assist the Registration Department with the collection of registration paperwork from parents/guardians. Perform other duties and responsibilities as may be assigned and are consistent with this position. Human Resources: Responsible for maintaining accurate and up-to-date employee records while following RI retention requirements including but not limited to personnel files, personnel medical files, I-9 documentation, leave and medical records, etc. Performs routine confidential administrative responsibilities, including but not limited to letters, reports, correspondences, forms, etc., in a timely and efficient manner. Responsible for providing support to applicants and employees by answering frequently asked questions relating to HR and WED policies, Attendance Management System, HR/Payroll database, hiring process, etc. Responsible for the accurate entry of all new employees into the HR/Payroll Database and Attendance Management System. Assists the Secretary to the Director of Human Resources in ensuring that all staff provide required new hire paperwork, BCI’s, complete required district trainings, certifications, etc…. using systems in place within the HR Department. Responsible for assisting the Secretary to the Director of Human Resources as needed. Perform other duties and responsibilities as may be assigned and are consistent with this position.

Requirements

Demonstrates the ability to maintain confidentiality.
Demonstrates the ability to work in a fast-paced environment and adapt to shifting priorities.
Demonstrates strong customer service skills and the ability to interact patiently and positively.
Ability to prepare and maintain accurate records and reports.
Ability to establish and maintain cooperative working relations with the public and co-workers.
Demonstrates strong communication skills orally and in writing.
Ability to understand and follow oral and written instructions.
Ability to work accurately and efficiently with attention to detail while following established procedures.
Ability to work independently and demonstrates strong decision making skills.
High School Diploma or GED.
At least three years’ administrative experience in an office environment .
Proficiency in the use of computer-based systems, including but not limited to Google and Microsoft products.
Previous experience in a Human Resources office environment.
Associates degree
Working knowledge of payroll and/or human resources software and databases.
Valid driver’s license and reliable transportation

Responsibilities

Responsible for answering and directing phone calls to the appropriate administrative department ensuring efficient communication.
Responsible for ensuring the security of the administrative building by greeting and screening visitors prior to entering the building.
Responsible for maintaining the visitor log.
Responsible for maintaining and distributing the administration and school contact lists.
Responsible for the sorting and distribution of daily interoffice mail, USPS, and other vendor deliveries.
Responsible for maintaining the calendar for the first floor conference room.
Assist the Registration Department with the collection of registration paperwork from parents/guardians.
Perform other duties and responsibilities as may be assigned and are consistent with this position.
Responsible for maintaining accurate and up-to-date employee records while following RI retention requirements including but not limited to personnel files, personnel medical files, I-9 documentation, leave and medical records, etc.
Performs routine confidential administrative responsibilities, including but not limited to letters, reports, correspondences, forms, etc., in a timely and efficient manner.
Responsible for providing support to applicants and employees by answering frequently asked questions relating to HR and WED policies, Attendance Management System, HR/Payroll database, hiring process, etc.
Responsible for the accurate entry of all new employees into the HR/Payroll Database and Attendance Management System.
Assists the Secretary to the Director of Human Resources in ensuring that all staff provide required new hire paperwork, BCI’s, complete required district trainings, certifications, etc…. using systems in place within the HR Department.
Responsible for assisting the Secretary to the Director of Human Resources as needed.
Perform other duties and responsibilities as may be assigned and are consistent with this position.