Human Resources Payroll Specialist

Summit Federal Credit Union•Rochester, NY

1d•$27 - $29•Onsite

About The Position

The Human Resources Payroll Specialist ensures accurate and compliant payroll process, timely updates and a positive employee experience. This position provides entry level support of the benefits and coordination of employee leave administration. The incumbent in this role maintains and supports the Human Resources Information System (HRIS) functionality. This employee will perform all responsibilities in a manner that serves The Summit’s Mission and upholds the credit union’s values.

Requirements

Bachelor’s degree in human resources, business administration or related field, and Certified Payroll Processer (CPP) certification preferred.
A minimum of two to four years of human resources or related experience with a focus on payroll, HRIS and leave management preferred.
Strong attention to detail and the ability to manage multiple deadlines.
Excellent organizational and time management skills
Strong communication, build interpersonal relationships and demonstrate empathy
High level of discretion and professionalism when handling confidential information
Ability to work independently and prioritize in a fast-paced deadline-drive environment
Experience with ADP
Proficient with Microsoft Office Suite; including but not limited to Outlook, Word, and Excel
Must be able to demonstrate sufficient knowledge in the area of payroll taxes
Proficiency in the use of timekeeping
Must maintain confidentiality at all times
Demonstrate solid judgement and ability to interpret payroll-related regulations
Office equipment (i.e. calculators, computers, printers, copiers, multi-line phone systems and with fax capabilities)
Intranet/Internet, navigation of web-based vendor systems, and utilization of teller & banking software
Lifting (5-10 pounds)
Standing/Sitting extended periods of time, while working in front of computer monitor
Typing / Data Entry
Professional Office Environment
Overhead Lighting
Subject to the compliance requirements of all related federal regulations, including but not limited to; the Bank Secrecy Act (BSA), Anti Money Laundering (AML), Information Security and Privacy policies and procedures. Employees complete annual BSA, AML, Information Security, Privacy and other job-related training requirements as established by the Summit and within deadlines.

Nice To Haves

SHRM-CP or PHR designation preferred.

Responsibilities

Coordinate efforts with the Human Resources Department, Managers, and Accounting Department, to administer the payroll process.
Process and support bi-weekly payroll, including but not limited to monitoring timecards, corrections, coordination paid time off, incentive programs, and employment status changes to ensure hours are paid in accordance with company policies and government regulations.
Provide education to employees on best practices for timecard entries to ensure accuracy and implements
Prepare, maintain and audit employee records and HR documentation to ensure accuracy and compliance
Support onboarding and offboarding processes, including paperwork, system entry and coordination with managers and the talent team.
Support Credit Union managers on the completion of Personal Action Notices (PANs) and process changes accordingly
Analyze, calculate, and communicate payroll adjustments in coordination with managers and the accounting department, as well as monitor timesheets,
Serve as a liaison with payroll and timekeeping system vendors
Coordinate efforts between payroll and managers for accurate and timely submissions to ensure successful and seamless payroll processing
Provide clarification to managers and employees on payroll and timekeeping policies
Responsible for timekeeping and payroll policy and procedure updates
Serve as a point of contact for employee questions related to pay, timekeeping and HR processes
Maintain HR information systems, through creating and updating report parameters, as well as customizing system assignment set ups in order to support changes to organizational structure, such as: newly developed job titles, reporting structures, pay grade, departments/branches, and payroll/PTO policies.
Maintain the HRIS system to ensure data integrity and confidentiality
Mastry of HRIS tools and functions identifying pertinent changes for efficiency and proficiency
Maintain system user access and authorizations, approve and maintain personnel changes
Generate basic reports and create customized reports
Provide ongoing support to new and existing employees on navigating and utilizing the system
Responsible for entry and termination of benefits in HRIS system, including but not limited to new hires, terminations, open enrollment and work/life events.
Ensure payroll practices are compliant with company policies, as well as federal and state regulations.
Maintain all Human Resources related pages on Basecamp
Submit monthly billing is submitted timely and audit and reconciliation of benefits billing is completed on a monthly basis
Support engagement activities including but not limited to the annual open enrollment process, annual anniversary luncheon, mix and mingle, SumFun, etc.
Other Duties as assigned