Human Resources Operations Specialist

Florida Gulf Coast University•Lexington, MA

About The Position

The Human Resources Operations Specialist provides administrative support to the HR department and assists in the daily operations of HR functions. This role helps ensure efficient and effective delivery of HR services by maintaining accurate records, coordinating processes, and supporting employee and departmental needs. FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here. Job Description Typical duties include but not limited to: Assist with recruitment processes, such as posting job openings, scheduling interviews, and coordinating candidate communications. Coordinate and maintain search materials and documentation throughout the recruitment process. Maintain and update employee records in HR systems and personnel files. Support onboarding activities, including preparation of new hire paperwork and orientation scheduling. Assist with data entry and support the preparation of reports, dashboards, and HR metrics. Respond to general employee inquiries and direct more complex issues to the appropriate HR staff member. Assist with training and development logistics including room reservations, registration, materials preparation, and tracking participation. Help coordinate HR projects and initiatives (e.g., employee engagement activities, recognition programs). Ensure compliance with organizational policies and applicable labor laws through accurate recordkeeping and documentation. Perform other administrative duties to support the HR team as assigned. Provide administrative support to the HR team, including scheduling meetings, preparing correspondence, and maintaining files. Other duties: Other duties as assigned.

Requirements

This position requires a high school diploma and four years of full-time experience directly related to the job functions.
Proficiency with Microsoft Office Suite and HR information systems.
Knowledge of basic federal and state employment laws and regulations.
Knowledge of and ability to apply human resources principles, concepts, and practices.
Excellent interpersonal, verbal and written communication skills.
Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines.
Ability to handle confidential information with discretion
Ability to work successfully as both a member of a team and independently with minimal supervision.
Ability to work collaboratively and professionally with staff, faculty, students, and the community in a service-oriented environment.
Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable.
Proven ability to think strategically and approach challenges with creativity
Demonstrated track record of reliability, meeting goals, and holding oneself accountable
Strong interpersonal skills and experience working effectively across teams.

Nice To Haves

Bachelor’s Degree from an accredited Institution in Human Resources, Business Administration, or related field.
Prior administrative experience, preferably in human resources.
Comprehensive understanding of HR processes and employment law.

Responsibilities

Assist with recruitment processes, such as posting job openings, scheduling interviews, and coordinating candidate communications.
Coordinate and maintain search materials and documentation throughout the recruitment process.
Maintain and update employee records in HR systems and personnel files.
Support onboarding activities, including preparation of new hire paperwork and orientation scheduling.
Assist with data entry and support the preparation of reports, dashboards, and HR metrics.
Respond to general employee inquiries and direct more complex issues to the appropriate HR staff member.
Assist with training and development logistics including room reservations, registration, materials preparation, and tracking participation.
Help coordinate HR projects and initiatives (e.g., employee engagement activities, recognition programs).
Ensure compliance with organizational policies and applicable labor laws through accurate recordkeeping and documentation.
Perform other administrative duties to support the HR team as assigned.
Provide administrative support to the HR team, including scheduling meetings, preparing correspondence, and maintaining files.
Other duties as assigned.