Human Resources Manager

Gagne Foods•Bath, ME

13d

About The Position

The Human Resources Manager is the key resource for HR planning, coordinating, and evaluating policies, services and programs of the company’s HR department. They perform a variety of complex administrative, technical, and professional work in directing and supervising the personnel systems of the organization, including position classification and compensation, employee benefits administration, compliance with state and federal regulations, and employee development and safety compliance. They are responsible for completing all aspect of recruiting, hiring, evaluating, and terminating employees. The HR Manager will have ownership of maintaining all record keeping in accordance with State and Federal labor laws and strictly maintain employee confidentiality. They also maintain an open-door policy for employees as HR situations arise. The HR Manager is responsible to staying current with existing and changing labor laws. In this capacity it is their responsibility to ensure that the company is appraised of those laws. The position reports to CEO/President.

Requirements

Proven understating HR policies and laws
Highly competent computer MS Office Suite, Bamboo, TCP and Quick Books software skills
Able to communicate effectively, verbally, and in writing
Organizational skills for paperwork and multitasking
Strong ability to coordinate various tasks
Experience and knowledge in required employee filing, time clock management
Skilled at departmental budget preparation and management

Responsibilities

Stays current regarding human resources and payroll laws
Responsible for communicating changes in labor laws to CEO and senior leadership and to advise and suggest course of action to the CEO regarding these changes
Maintains job requirements and job descriptions for all positions as required
Maintains the employee handbook and related documentation
Coordinates new hires including on-boarding, rehires, and termination paperwork
Expertly handles employee and management issues regarding attendance, training, expectations, and policy management
Coordinates the company review process and follows through with senior management and department managers to ensure adherence to review schedules.
Creates employee relations and employee engagement programs that integrate the company’s core values
Counsels and coaches’ employees on work-related matters
Maintains Workmen’s Compensation claims and OSHA logs, and related insurance requests for wage and attendance
Maintains and audits all employee files on a quarterly basis
Accurately files Unemployment verifications and prepares/files appeals
Enters new hires and termination in Maine Department of Labor website
Expertly uses tools E-Verify, Social Security verification, and background checks
Coordinates reports with Financial Manager for Annual OSHA, Worker’s Comp, MDOL, Health and any related audits
Keeps attendance records, notifies department heads per established procedures
Proves competency in Quick Books Desktop Payroll, Microsoft Excel spreadsheets, and Biometric time clocks
Embraces the ‘helping-hand’ mission of the company as a second chance and new to the U.S. employer
Ensures legal compliance by monitoring and implementing applicable human resources federal and state requirements, conducting investigations, and maintaining records
Processes and enters/or terminates employees in Bio-metric Time Clock and Quick, Books online payroll system
Sets up new employee files and shred terminated files as required
Conducts reference and background checks on job applicants
Introduces personnel to employee handbook, employment benefits, and assists with filling of required enrollment forms
Is knowledgeable and execute on Gov’t assistance Gagne might receive as a result of a hire
Verifies time clock punches for missed punches and requires 30-minute meal break
Maintains attendance and turnover tracking
Compiles HR reports as requested
Mediates for any employee and management issues
Advertises for open positions and maintain employee count for each department
Maintains review and compensation schedule
Provides training and guidance as need to managers about the review process with staff concerning expectations, goal development and compensation conversations
Assists and covers for Payroll as needed
Works with QA/QC and others to ensure orientation and training programs are in place.
Follows-up regarding assessment of each program’s efficacy and communicates findings and proposed changes to senior leadership
Works with department heads to establish, manage and maintain an employee OSHA guided training and safety program.
Follows-up regarding assessment of each program’s efficacy and communicates findings and proposed changes to senior leadership
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks
Ensures confidentiality and discretion is maintained at all times as related to employee and personnel matters and patient/client information in accordance with HIPAA, professional and organization standards as outlined in the employee manual required to notify management about actual or potential food safety issues
Other duties as requested