Human Resources Generalist, Payroll & Benefits (58338)

WOODLAND POND INC•Village of New Paltz, NY

22h•$65,000 - $75,000•Onsite

About The Position

The Human Resources Coordinator is a generalist who plays a critical role in supporting the Human Resources department, with a primary focus on payroll processing, employee records, and administrative functions. This position is ideal for a detail-oriented, organized, and proactive professional looking to contribute to the smooth operation of HR processes within a Continuing Care Retirement Community (CCRC)

Requirements

Understands that honesty and ethics are essential in the performance of duties
Strong organizational, problem–solving and analytical skills
Effective time management skills and the ability to manage multiple priorities and workflow in a fast paced environment with great attention to detail and strong follow-through skills
Able to work a flexible schedule due to staff requests and/or special events, including additional hours and possible evening and weekend hours
Maintains predictable and reliable attendance
high school diploma or HSE required
Familiarity with labor laws, including FMLA, FLSA, and ADA, especially as they relate to the healthcare industry
Proficient with all Microsoft Office programs and HRIS/Payroll programs
Strong inter-personal skills with the ability to speak clearly and listen attentively to staff, peers, supervisors, residents, guests, and visitors. This is a high-profile, public facing position; positivity and professionalism are a must

Nice To Haves

Bachelors Degree or equivalent preferred
Two years experience working as a Human Resources Coordinator preferred in the healthcare and/or hospitality industry

Responsibilities

Processes bi-weekly payroll for all employees, ensuring accuracy and timely completion
Verifies and reconciles timesheets, overtime, and benefits deductions
Addresses payroll discrepancies and resolves issues with employees in a professional manner
Ensures compliance with state and federal payroll regulations, including tax filings, wage garnishments, benefit contributions, disability payments, etc.
Maintains accurate records of employee hours, attendance, and leave balances
Prepares and submits payroll reports for internal and external stakeholders as needed
Assists with the on-boarding and off boarding processes for new and departing employees, including coordinating and conducting orientation and preparing necessary paperwork
Maintains and updates employee records, ensuring all HR documents are compliant with legal requirements
Coordinates benefits administration, including health, dental, vision, supplemental, and retirement plans
Coordinated the ‘Applauds’ rewards program
Assists with recruitment activities, such as scheduling interviews, preparing job postings, and conducting reference checks
Supports employee relations by addressing inquiries regarding HR policies, benefits, and payroll
Ensures compliance with CCRC-specific labor laws, regulations, and internal policies, especially those affecting senior care environments
Maintains records of employee certifications, licensures, and mandatory trainings
Assists with Workers’ Compensation administration.
Complies with all safety policies, actively promotes safety, and maintains a safe work environment
Prepares and files required reports for local, state, and federal agencies (e.g., EEO, FMLA, OSHA, and other regulatory bodies) as needed
Handles routine HR-related inquiries from staff and management in a professional manner
Assists with preparation of HR-related communications, including policy updates and employee announcements
Maintains and orders all departmental supplies
Coordinates HR meetings, trainings, and employee events as required
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
Maintains and updates HR software systems for payroll, employee records, and benefits administration
Is innovative and forward thinking, continuously looking to improve systems and system functionality
Generates reports and assists with audits as necessary
Maintains confidentiality of all personnel matters, as appropriate (CF)
Maintains a positive, cheerful, professional demeanor at all times, including with confidential and sensitive issues
Completes all required training and in-services
All other duties as assigned