Human Resources Generalist II

University of Florida • Gainesville, FL

1d

About The Position

This role involves initiating HR related transactions in PeopleSoft, including various types of hires (Faculty, TEAMS, Post-Docs, OPS, Graduate Assistants, Student Assistants, Federal Work Study, Fellows, Courtesy/Adjunct appointments, and Volunteers). This includes data entry, ensuring proper documentation, and timely forwarding to approvers. The position is responsible for creating position descriptions, facilitating requests for reclassifications, special pay increases, and new positions. It also processes various payments and requests such as lump sums, additional pay, relocation reimbursements, leave of absence, leave cash outs, terminations, FTE changes, SPIs, position description updates, and administrative/fellowship supplements. The incumbent will manage time entry, ensure timely approval, track faculty leave, monitor payroll for accuracy, and process emergency check requests. Assistance with tenure and promotion processes and other faculty evaluations is also required. The position ensures approved recruitments are posted via PageUp, working with the Associate Director for Faculty Affairs on faculty recruitment aspects like compliance training, advertisements, and offer letters. It supports other classifications' recruitments, including postings, applicant pool review, drafting offer letters, criminal background checks, and reference checks. The role monitors selection criteria, advises hiring authorities on proper format and compliance, ensures work permits for student appointments, and closes out recruitments electronically. New hire processes, including relocation coordination, onboarding, and Gator1 card requests, are facilitated. General guidance on HR policies and procedures is provided to all School employees. The incumbent liaises with the University International Center Office and University Tax Services for foreign national hires (H1 and Permanent Resident statuses) and with University Exchange Visitor Services for J1 visa holders, ensuring all necessary documentation for valid work authorization. Additionally, the role monitors outside activity forms and immigration statuses for compliance and oversees required compliance trainings for all department employees. The Hamilton School, established in 2022, is a multidisciplinary academic unit supporting teaching and research in Western civilization and American values. It offers undergraduate degrees and plans for more undergraduate and graduate degrees by Fall 2026. The University of Florida, where the Hamilton School is located, is a large land-grant university ranked highly, offering a high quality of life in Gainesville.

Requirements

• Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Knowledge of University of Florida policies and procedures
• Knowledge of PeopleSoft
• Previous HR experience
• Strong written and verbal organization and communication skills
• Good working knowledge of Microsoft Suite
• Demonstrated attention to detail
• Ability to maintain a high level of confidentiality

Responsibilities

• Initiate HR related transactions in PeopleSoft such as hires within the department, including Faculty, TEAMS, Post-Docs, OPS including OPS faculty, Graduate Assistants, Student Assistants, Federal Work Study, Fellows, Courtesy/Adjunct appointments, and Volunteers.
• Data entry of all hires, ensuring that the appropriate hire documentation has been completed and forwarded to the Level 1 approver in a timely manner.
• Create position descriptions and facilitate requests for reclassifications, special pay increases, and/or new positions requested by the School.
• Process lump sum payments, additional pay, relocation reimbursements/housing allowances, leave of absence requests, leave cash outs, terminations/exit checklists, FTE changes, SPI’s, position description updates, administrative and fellowship supplements, etc.
• Manage time entry and work with supervisors to ensure employees time is entered and approved in a timely manner.
• Track faculty leave requests and approvals and obtain proper time approval documentation for personnel file.
• Monitor payroll reports to ensure employees are paid accurately and timely.
• Process emergency check requests if needed.
• Assist with tenure and promotion process and other faculty evaluative processes as requested.
• Ensure that approved recruitments are accurately posted (as applicable and necessary, depending on the type of position) through PageUp.
• Work with the Associate Director for Faculty Affairs in all aspects of faculty recruitment including monitoring required search committee compliance training, posting advertisements, and assisting with offer letters.
• Support all other classifications’ recruitments including postings, reviewing applicant pools, drafting letters of offer, ordering criminal background checks, and facilitating reference checks.
• Monitor selection criteria and work directly with hiring authorities to advise on the proper format and ensure compliance with regulations.
• Ensure proper work permit is in place for student appointments.
• Once position is filled, ensure the applicants are dispensed appropriately in UF Careers and that the recruitment is closed out electronically.
• Facilitate new hire processes including coordinating relocation/move, all onboarding requirements, and submitting Gator1 card requests.
• Provide general guidance and assistance to all School employees regarding human resources policies and procedures.
• Liaise with the University International Center Office and University Tax Services for all foreign national hires to ensure all necessary documentation is processed and current to ensure valid work authorization for all current and incoming foreign national employees for H1 and Permanent Resident statuses.
• Liaise with University Exchange Visitor Services for all foreign national visiting and short-term scholars to ensure all necessary documentation is processed for valid work authorization for all current and incoming foreign national J1 visa holders.
• Monitor outside activity forms and immigration statuses, ensuring that all forms are completed accurately and processed timely, and renewals processed timely for immigration compliance.
• Oversee monitoring of required compliance trainings to ensure that all department employees remain current on the various trainings per University regulations.

Benefits

• Low‑cost State Health Plans including medical, dental, and vision coverage
• Life and Disability Insurance for added peace of mind
• Generous Retirement Plans to help you plan for the future
• Comprehensive Paid Time Off, including 10+ paid holidays, vacation, sick, and family leave
• Robust Professional Development through UF Training & Organizational Development, leadership programs, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) eligible employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees