Human Resources Field Coordinator- Providence, KY

Moss & Associates (Construction)

23h•Onsite

About The Position

The Field HR Administrator will be responsible for supporting site-based team members and project sites leaders with HR-related functions, including but not limited to recruiting, onboarding, timekeeping, HR compliances & best practices, reporting and data accuracy, employee relations and offboarding. This role will serve as a vital liaison between the hourly team members and corporate Solar HR ensuring seamless HR operations at the job site level. Start time is 7:00 AM to align with field operations and support daily project activities.

Requirements

Strong work ethics, demonstrating a high level of maturity, professionalism, and a positive attitude.
Knowledge of Microsoft Word, Outlook, and Excel.
Skilled in managing and balancing daily and weekly priorities to meet deadlines effectively.
Excellent communication and follow-up skills, with the ability to clearly convey information.
Highly organized, detail-oriented, and able to work both independently and collaboratively as part of a team.
Strong time management and problem-solving abilities, ensuring tasks are completed efficiently.
Capable of addressing tasks and challenges with a pragmatic approach and attention to detail.
Adaptable with a positive attitude toward changing situations and interactions on-site.
Strong commitment to confidentiality, with the ability to protect sensitive information and an understanding of its importance.
Associate's degree, high school diploma, or GED, or an equivalent combination of education and experience preferred.
1-2 years of administrative experience preferred.

Nice To Haves

Bilingual in Spanish and/or Creole preferred.
Construction industry experience is a plus.
Ability to travel is preferred.
Flexibility to work overtime and weekends.

Responsibilities

Site support: Act as the primary point of contact for administrative and HR-related support on job sites. Support Project Managers and Superintendents with various operational needs.
Timekeeping: Ensure timely and accurate processing of hourly team members’ timekeeping. Track and validate hours worked, resolve discrepancies, and assist team members with payroll-related questions.
Talent Acquisition & Community Engagement: Support recruiters as needed with sourcing, screening, and coordinating interviews for hourly field positions. Build relationships with local workforce development programs, trade schools, and community partners to enhance talent pipelines and increase visibility in the community.
Onboarding: Assist hourly team members with onboarding tasks, including coordinating preemployment drug testing, completing employer actions on Workday, and ensuring all necessary items are prepared for the new hire’s first day.
Offboarding: Process terminations for hourly team members in the system, ensure proper documentation and compliance with best practices, and escalate any concerns or risks to the appropriate HR Business Partner.
HR Compliance & Best Practices: Support adherence to company policies, labor laws, safety regulations, and HR best practices. Help foster alignment with Moss’s core values while mitigating potential risks.
Employee Relations: Serve as a resource for general employee inquiries and concerns, escalating complex matters to HR Business Partners as needed.
HR Reporting: Maintain accurate employee data and generate reports on headcount, timekeeping, and other key HR metrics. Support audits and reporting for programs such as IRA, MV Travelers, Warranty/MC4 claims, Commissioning, Apprenticeship, and other special initiatives.
System Administrative Support: Manage system processes for hourly team members, including transfers, data changes, promotions, pay adjustments, hours/cost code tracking, and per diem management in Workday, TCP, and other HR systems.
DOT Program Support: Assist with DOT applications, ensuring accuracy, completeness, and collection of required documentation.
Orange Vest Program Support: Manage inventory of orange vests, ensuring accurate stock levels and assisting with reordering when necessary. Track and monitor employees who meet the 30-day criteria for transitioning from the orange vest to the green vest. Support a smooth transition process for employees moving from the orange vest to the green vest.