Human Resources Executive Assistant

Liberty Military Housing•Huntington Beach, CA

About The Position

As the Human Resources Executive Assistant f or Liberty Military Housing, you will provide high-level administrative and operational support to the Senior Vice President of Human Resources. This role requires a proactive, detail-oriented professional with a strong understanding of HR functions, systems, and confidentiality protocols. The ideal candidate will be a trusted partner in managing sensitive information, coordinating complex schedules, supporting HR initiatives, and ensuring seamless execution of daily responsibilities.

Requirements

3-5 years of administrative experience supporting an executive in a corporate environment, Human Resources preferred.
Strong accuracy and attention to detail.
Excellent verbal and written communication skills.
Energetic, professional demeanor with a high sense of urgency.
Proven ability to handle confidential information with discretion.
Flexible, positive attitude and strong problem-solving skills.
Exceptional customer service orientation.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Advanced Excel skills, including chart creation and data analysis.
Experience with HR systems such as Workday and performance management platforms.
Skilled in electronic calendaring (Outlook, Teams) and video conferencing tools.
Ability to prioritize and manage multiple tasks efficiently.
Comfortable working across multiple time zones.
Must be able to talk, listen, and speak clearly on the phone.
Physical ability to operate office equipment and move within the office environment.
Willingness and ability to travel locally and nationally (10–20%).
May require use of personal vehicle for work related purposes, must have a valid driver’s license and auto insured.
Employees must fulfill the performance standards of this position and comply with policies, rules, and procedures of the company, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees.
Must be able to lift and carry up to 20 lbs.
The typical work week will be 45-50 hours with some additional hours required as needed.

Responsibilities

Manage calendar scheduling, including internal and external meetings across multiple time zones.
Coordinate travel arrangements and prepare detailed itineraries.
Prepare, submit, and track expense reports accurately and timely.
Produce high-quality correspondence, reports, presentations, and other documents.
Assist with the coordination of training sessions, workshops, and employee engagement events.
Support performance management processes and HR system updates (e.g., Workday).
Maintain and organize confidential and sensitive HR data.
Participate in HR and other operations and special projects as assigned.
Schedule interviews, meetings, and HR-related events.
Attend and contribute to designated calls and meetings, including occasional travel.
Assist in planning and executing internal HR events and initiatives.
Exercise sound judgment in managing multiple projects with shifting priorities.
Maintain organized systems for tracking and storing confidential information.
Ensure timely follow-up and completion of tasks and projects.